Human Resources Associate
About The Position
TrustBank is seeking a dedicated Human Resource Associate to support its growing community bank. Working with a collaborative HR team, the associate contributes to employee experience and organizational growth. This entry-level developmental role focuses on HR administration, employee data management, HR systems, employee relations, payroll, benefits, compliance, training, and onboarding. It provides exposure to strategic and operational HR functions and is intended to help prepare high-potential individuals for future HR Generalist, HR Manager, and other leadership opportunities. The role is based primarily at TrustBank's Olney, Illinois location, with a hybrid arrangement possible for a highly qualified candidate. The position is Monday through Friday, typically 8 a.m. to 5 p.m., and is 40 hours per week; additional hours may be required as needed. It involves extended periods seated at a computer, repetitive computer work, and direct work with the public. The office is well lit with a moderate noise level.
Requirements
- One to three years of experience in a prior Human Resources role.
- A college or university degree and/or relevant proven work experience.
- Knowledge of Human Resources functions.
- Experience working with an HRIS program.
- Skill with applicable computer software, including HRIS and Microsoft 365, particularly Word, Excel, Copilot, and SharePoint.
- Excellent written and verbal communication skills and the ability to interact professionally with employees at all levels.
- Ability to recognize when to escalate complex issues, establish priorities, and set deadlines for critical responsibilities under management.
- Willingness to obtain certifications related to the position.
- Ability to use AI-powered tools with sound judgment, confidentiality, and attention to detail.
- Ability to quickly learn and adapt to new software.
- Ability to stand, walk, use and feel objects, tools, or controls, reach with hands and arms, and talk or hear as required by job duties.
- Ability to lift 25 pounds.
- Vision abilities including close, distance, and peripheral vision, depth perception, and ability to focus.
Nice To Haves
- PHR or SHRM-CP designation, or willingness to acquire certifications.
- Proficiency with Microsoft Copilot to enhance productivity, streamline administrative tasks, and support accurate, professional HR communications and documentation.
- Familiarity with HRIS and related human resource software applications.
Responsibilities
- Maintain accurate, complete, and confidential employee files and HR documentation.
- Initiate and track the performance management process to support timely completion and accurate recordkeeping.
- Review employee timesheets and track vacation, sick, personal, and other leave balances for payroll accuracy.
- Process bi-weekly payroll, support payroll continuity planning and year-end payroll activities, and assist with related audit documentation.
- Perform quarterly audits of employee and director deposit accounts.
- Serve as the first point of contact for routine employee, HR, and payroll issues, escalating issues as appropriate to HR leadership.
- Maintain employee benefit programs, including medical, dental, vision, and life insurance; long-term disability; Section 125; and other benefits.
- Assist with benefit enrollments, changes, terminations, reconciliations with payroll and benefit vendors, open enrollment, and separation processes.
- Assist with and recommend revisions to the Employee Handbook.
- Shadow the disciplinary process.
- Help maintain compliance with applicable state and federal employment laws.
- Maintain the NMLS Registry, including annual renewal and registration of new employees as needed.
- Support administration and coordination of the bank's training program and track required training completion.
- Assist HR leadership with new employee onboarding, documentation, system setup, and scheduling.
- Assist the Chief Human Resource Officer and Human Resource Director with other job-related duties as needed.
- Generate reports and assist with data analysis as needed.
- Promote TrustBank and Wealth Management culture and core values in all aspects of the role.
- Perform other duties as assigned.
Benefits
- Eligibility for a discretionary annual bonus.
- Medical insurance benefits.
- Dental insurance benefits.
- Vision insurance benefits.
- Life insurance benefits.
- Long-term disability plan.
- Section 125 Plan.
- Other employee benefits; details are available on the bank's website.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
