HR Assistant

Waikiki Health • Honolulu, HI

19d

About The Position

Waikiki Health is seeking a full-time Human Resources Assistant to coordinate daily administrative functions across the agency’s HR department and help ensure smooth, compliant, and efficient operations. A core priority is protecting employee privacy through strict confidentiality and the accurate, secure maintenance of sensitive personnel data and records.

The role provides support across recruitment, onboarding, employee records and compliance, ADP data administration, reporting, and general HR operations. The position works under direct supervision and must be able to receive and respond positively to constructive guidance. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The pay rate is $20–$25 per hour, depending on experience. The schedule is Monday through Friday, 40 hours per week. Waikiki Health requires proof of a TB skin test or chest x-ray; Hep B is optional.

Requirements

• High school diploma or equivalent required.
• Minimum of one year of clerical or administrative experience.
• Ability to perform each essential duty satisfactorily.
• Ability to integrate direct supervision into daily performance and to receive, respond to, and positively incorporate constructive guidance.
• Proof of a TB skin test or chest x-ray; Hep B immunization is optional.

Nice To Haves

• Associate’s degree preferred.
• An equivalent combination of relevant work experience and education may be substituted for the degree requirement.

Responsibilities

• Manage full-cycle recruitment administration, including posting vacancies, screening applicant materials, scheduling interviews, conducting reference checks, and maintaining applicant tracking data in ADP and external talent acquisition platforms.
• Facilitate monthly New Employee Orientation sessions for new hires.
• Coordinate onboarding workflows, background checks, and health and clearance verifications for regular staff, volunteers, contractors, residents, and interns.
• Maintain accurate active and terminated personnel files, I-9 compliance, and employee health and training records.
• Conduct monthly compliance audits, including OIG/GSA screenings, and oversee ongoing health clearance requirements, including N95 respiratory protection training and mask fittings.
• Enter and update employee data and personnel information in ADP and manage portal announcements.
• Run regular compliance and operational reports and assist with tracking employee tenure and organizational metrics.
• Provide administrative and clerical support to the HR department, including responding to personnel inquiries, submitting IT support requests, managing department supplies, and distributing internal communications such as phone lists and emergency trees.
• Perform other duties as assigned.

Benefits

• Employee-only health insurance, with 100% of the premium paid once eligible.
• 14 paid holidays.
• Parking included.
• 403(b) retirement plan participation effective within four weeks of employment; matching is offered once eligible, with a three-year vesting period.
• HOLO Bus Pass benefits.
• BIKI bike rental benefits.
• Company shirt.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED