Human Resources Assistant I / II

Community Action Commission of Santa Barbara County•Santa Barbara, CA

1d•$21 - $24•Onsite

About The Position

The Human Resources Assistant works under the general supervision of the HR Director and provides administrative and clerical support for the Human Resources program and its goals. This is a part-time position working 30 hours per week, based in the Santa Barbara office, with full benefits. The starting pay is $20.74–$23.71 per hour. The role responds to inquiries, provides routine information, handles confidential personnel data, and supports recruitment, onboarding, employee training, and work-related injury administration. It also performs general clerical tasks, including preparing correspondence and reports, handling departmental mail, photocopying, and filing employee information. Other duties may be assigned or requested by the Director of Human Resources. The agency describes its work environment as positive and supportive of work–home balance. Its benefits include medical, dental, vision, and life insurance; sick, vacation, and personal leave; 13 paid holidays; and a fully vested retirement plan with up to a 5% match.

Requirements

High school diploma or GED.
1–3 years of administrative experience.
Previous experience in a Human Resources Department.
Bilingual English and Spanish skills are required.
Strong verbal and interpersonal skills when dealing with internal and external contacts at all levels.
Ability to present information effectively and respond to questions from managers, supervisors, and the general public.
Ability to calculate figures and amounts, including discounts, interest, commissions, proportions, percentages, area, circumference, and volume, and apply basic algebra and geometry concepts.
Excellent analytical and problem-solving capabilities to diagnose and resolve personnel problems and issues.

Nice To Haves

Proficiency with word-processing applications.
Knowledge of Microsoft Windows, Microsoft Word, and Microsoft Excel is highly desirable.

Responsibilities

Respond to in-person and telephone inquiries, provide requested information, or route inquiries to appropriate staff.
Provide routine information to employees and the public according to established guidelines and procedures.
Handle personnel data and information with discretion and confidentiality.
Distribute career opportunities to agency sites and recruitment contacts; post openings; retrieve prospective-candidate phone messages; and arrange timely mailing of applications, as needed.
Receive and log incoming applications in the applicant flow system, process them for distribution to the correct recruitment packet, and follow up with letters, as needed.
Interface and coordinate tasks with vendors, as needed.
Receive information about work-related injuries, coordinate carrier notification, maintain follow-up records, and contact injured workers with assistance and appointment reminders, as needed.
Assist with distributing and tracking training materials and coordinating and supporting supervisor and management training.
Process new-employee paperwork, provide brief first-day orientations, and coordinate and track fingerprinting when required.
Verify employment inquiries in accordance with Agency policy.
Prepare correspondence, memos, and reports using word-processing applications; screen, sort, and distribute departmental mail; photocopy materials; and ensure clerical and administrative support functions are completed accurately and efficiently.
File employee information and other materials.
Perform other duties as requested by the Director of Human Resources.