Human Resources Assistant I / II
About The Position
The Human Resources Assistant works under the general supervision of the HR Director and provides administrative and clerical support to the Human Resources program and its goals. The role is part-time, 30 hours per week, based in the Santa Barbara office, and includes full benefits. The starting pay range is $20.74–$23.71 per hour. The position supports employee and public inquiries, recruitment administration, personnel records, work-related injury follow-up, training coordination, and onboarding. It also performs general clerical duties and other tasks requested by the Director of Human Resources.
Requirements
- High school diploma or GED.
- One to three years of administrative experience.
- Previous experience in a Human Resources Department.
- Strong verbal and interpersonal skills when dealing with internal and external contacts at all levels.
- Ability to present information effectively and respond to questions from managers, supervisors, and the general public.
- Bilingual English and Spanish skills.
- Ability to calculate figures and amounts, including discounts, interest, commissions, proportions, percentages, area, circumference, and volume, and apply basic algebra and geometry.
- Excellent analytical and problem-solving capabilities to diagnose and resolve personnel problems and issues.
- Proficiency with word-processing applications; knowledge of Microsoft Windows, Microsoft Word, and Microsoft Excel is highly desirable.
Nice To Haves
- Knowledge of Microsoft Windows, Microsoft Word, and Microsoft Excel.
Responsibilities
- Respond to in-person and telephone inquiries, provide requested information, or route calls to appropriate staff.
- Provide routine information to employees and the public according to established guidelines and procedures.
- Handle personnel data and information with discretion and confidentiality.
- Distribute career opportunities to agency sites and recruitment contacts, post job openings, retrieve messages from prospective candidates, and arrange for applications to be mailed promptly.
- Receive and log incoming applications in the applicant flow system and process them for distribution to the appropriate recruitment packet.
- Prepare follow-up letters as needed.
- Interface and coordinate tasks with vendors.
- Receive information about work-related injuries, coordinate carrier notification, maintain logs, and complete follow-up.
- Contact injured workers to provide assistance and appointment reminders.
- Assist with distributing and tracking training materials and coordinating supervisor and management training.
- Process new employee paperwork and provide brief orientations on employees’ first day.
- Coordinate and track fingerprinting where required.
- Verify employment inquiries according to agency policy.
- Prepare correspondence, memos, and reports using word-processing applications.
- Screen, sort, and distribute departmental mail; photocopy materials; and ensure clerical and administrative support functions are completed accurately and efficiently.
- File employee information and other materials.
- Perform other duties as requested by the Director of Human Resources.
Benefits
- Medical, dental, vision, and life insurance.
- Sick, vacation, and personal leave.
- 13 paid holidays.
- Fully vested retirement plan with up to a 5% match.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
