Human Resources Assistant

Helen Keller Services (HKS)•Sands Point, NY

12h•$45,000 - $50,000•Onsite

About The Position

The Human Resources Assistant performs administrative tasks and services to support the effective and efficient operation of Helen Keller National Center’s Human Resources department. This is a full-time, in-person position based at the Training Building in Sands Point, New York, with travel to other HKS locations in Hempstead, Sands Point, and Islandia potentially required. The role is paid $45,000–$50,000 annually. The assistant maintains HR records and compliance documentation, responds to routine questions from applicants and employees, supports recruitment and background checks, and assists with onboarding, offboarding, orientations, training, reporting, and HR events. The position also coordinates accessible meeting logistics, including interpreter support. Other duties may be assigned by the immediate supervisor or the department director.

Requirements

Associate’s degree in a related field.
Prior related office experience.
Excellent verbal and written communication skills.
Excellent interpersonal skills and the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Excellent organizational skills and attention to detail.
Proficiency with Microsoft Office Suite or related software, including Word, Excel, PowerPoint, and Outlook.
Proficiency with, or ability to quickly learn, payroll management, HRIS, and similar computer applications.

Nice To Haves

Bachelor’s degree preferred.
Experience supporting Human Resources is strongly preferred.
Proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and Zoom.
Proficiency with, or ability to quickly learn, ADP, HRIS, applicant tracking, learning-management, and similar business systems.
Ability to coordinate interpreters and accessible meeting logistics in a timely and organized manner.
Strong customer-service skills and ability to manage multiple deadlines and follow-up items.

Responsibilities

Maintain accurate and up-to-date HR files, records, and documentation.
Answer routine applicant and employee questions about policies, benefits, hiring processes, forms, and HR procedures, referring complex or sensitive matters to appropriate HR staff.
Audit personnel and HR files for missing, expired, incomplete, or improperly filed documentation; prepare follow-up lists and update records as documentation is received.
Conduct pre-employment and routine background checks, including education verification, reference checks, and driving record checks for newly hired employees.
Assist with scheduling new-hire and organization-wide orientations, meetings, and HR trainings; coordinate interpreter support, calendar requests, reminders, and attendance tracking.
Enter data in the ADP/HRIS system and compile and run routine reports.
Support recruitment by helping managers update job descriptions, posting and removing positions, and identifying alternative job posting sites.
Maintain compliance records, including annual physicals, PPDs, and OMIG and OIG checks.
Assign required training through the HR training platform, monitor completion, send reminders, and prepare status reports for HR follow-up.
Assist with planning and executing benefits enrollment, organization-wide wellness meetings, employee recognition events, and other HR-sponsored events.
Assist with onboarding and offboarding administration, including preparing packets, collecting forms, updating checklists, coordinating notifications, scheduling and conducting new-hire orientation, and filing final documentation.
Travel to other HKS site locations in Hempstead, Sands Point, and Islandia as required.
Perform other duties assigned or requested by the immediate supervisor or department director.