Human Resources Assistant

Air Education and Training Command•Maxwell AFB, AL

About The Position

This Regular Full-Time position is assigned to the Civilian Personnel Flight/Non-Appropriated Fund Human Resources Office. The Human Resources Assistant supports recruitment, onboarding, position classification, personnel transactions, records management, customer service, and payroll-related tasks. The position requires a favorable background investigation. A probationary period may be required, and pre-employment requirements must be satisfactorily met before entrance on duty.

Requirements

Experience working in an office setting and performing clerical work.
Experience following established rules, regulations, procedures, and program requirements in one or more areas of a personnel system.
Experience using office automation software, including MS Windows and MS Office applications such as PowerPoint, Word, Access, and Excel.
Experience providing customer service.
Complete a background investigation with favorable results.
Meet the applicable qualification, eligibility, and background requirements.
Provide proof of claimed preference or priority consideration eligibility with the application by the closing date, if claiming such eligibility.

Responsibilities

Use automated recruitment tools; build and edit user accounts; create vacancies and job opportunity announcements; and enter position and organizational data for vacancies.
Verify applicant eligibility under applicable laws, policies, and procedures, and produce applicant lists for selecting officials.
Perform onboarding tasks, initiate and monitor local installation records checks, and, as needed, initiate background investigations in NBIS and build employee profiles in CSO IT.
Monitor background-investigation status, conduct in-processing briefings, and assist with employment documents.
Enter classified position descriptions into an automated library; verify signatures and use of current standardized position descriptions and guides; upload supporting documents; locate position descriptions; and route classification requests to the appropriate contact.
Enter personnel data into an automated system; complete applicant and position builds; verify documentation; code personnel actions in accordance with applicable policies and procedures; process personnel requests and actions; generate reports; and identify and correct data discrepancies.
Perform front desk duties and provide customer service, including general information about vacancies and application procedures.
Make copies, scan, upload, file, and distribute personnel documents and actions; check documents for completeness and accuracy; and contact appropriate sources for missing information or documents.
Prepare in-processing documents and maintain position control registers, office files, and group insurance files; as needed, requisition forms and post changes to directives.
Assist applicants with system errors and elevate complex system issues to senior HR staff.
Prepare and submit payroll transmittals.
Perform other related duties as assigned.