Human Resources Assistant

Curia • Town of East Greenbush, NY

2h • $52,000 - $72,500 • Onsite

About The Position

The Human Resources Administrative Assistant supports the day-to-day operations of Curia’s Human Resources and Training functions through administrative support, records management, employee assistance, and training coordination. The role is a key point of contact for employees, visitors, and internal stakeholders. It also supports recruitment and onboarding, coordinates training assignments, and maintains HR and training documentation in accordance with applicable SOPs, GMP requirements, and regulatory expectations.

Requirements

• High school diploma or GED.
• Minimum of 2 years’ experience in a Human Resources department.
• Ability to manage sensitive information with confidentiality.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Visio, and Outlook.
• Ability to quickly learn and adapt to new software systems, such as Oracle and ADP.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills, including the ability to communicate clearly with employees, supervisors, learners, and internal and external stakeholders.
• Ability to compile reports, communicate training status, and calculate figures such as percent complete or incomplete.
• Ability to read and interpret documents such as SOPs, safety instructions, policies, manuals, and written instructions.
• Ability to foster a collaborative and positive work environment and support change.
• Must pass a background check.
• Must pass a drug screen.
• May be required to pass Occupational Health Screening.

Nice To Haves

• Associate’s or bachelor’s degree in Human Resources or a related field.
• Prior LMS experience, such as Noverant.
• Experience working in a regulated industry, including FDA- or DEA-regulated environments.
• Experience working in a GMP manufacturing environment.

Responsibilities

• Provide day-to-day administrative assistance to the Human Resources and Training teams.
• Serve as the initial point of contact for the HR department by greeting walk-in visitors, responding to phone and email inquiries, and responding to employee inquiries.
• Maintain HR records, spreadsheets, charts, reports, electronic files, employee files, and other HR-related documentation.
• Maintain the Learning Management System, including role-based curriculum assignments, course definitions, training completion records, and training reports.
• Support the implementation, communication, and administration of HR programs.
• Perform file audits to ensure required documentation is collected, complete, and up to date.
• Support recruitment activities, schedule interviews, and manage schedule changes.
• Assist with new hire orientation, onboarding activities, and exit interview processes.
• Purchase office supplies and reconcile expense statements.
• Read and interpret SOPs, policies, training documents, and safety instructions.
• Promote safe work practices in accordance with site expectations.
• Perform other related duties as assigned.

Benefits

• Generous benefit options, eligible from the first day of employment.
• Paid training, vacation, and holidays; vacation accrual begins on the first day of employment.
• Career advancement opportunities.
• Education reimbursement.
• 401K program with matching contributions.
• Learning platform.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED