Human Resources Assistant

Farella Braun + Martel LLP•San Francisco, CA

10d•$34 - $36•Hybrid

About The Position

The HR and Benefits Assistant provides administrative support to the Human Resources Department, assisting the Director of Human Resources, Benefits Manager, HR Generalist, and HR/Payroll Specialist with benefits administration, invoice processing, payroll processing, employee onboarding, recordkeeping, and general HR operations. The role is based in San Francisco, California, with a flexible hybrid arrangement that includes working in the office three days per week. The assistant supports HR recordkeeping and reporting; benefits and retirement plan administration; payroll activities; employee onboarding and offboarding; HR events, volunteer programs, and wellness initiatives; and general administrative tasks. The position also assists with special projects and works collaboratively with attorneys and staff.

Requirements

High school diploma or equivalent required.
At least one year of administrative or office support experience required.
Proficiency in Microsoft Office Suite, including intermediate Excel skills.
Strong basic math skills.
Accurate touch-typing at a net speed of at least 40 words per minute.
Strong organizational skills and impeccable attention to detail.
Excellent written and verbal communication skills, including correct grammar, spelling, and punctuation.
Ability to handle confidential information with discretion and integrity.
Ability to work effectively within a team and prioritize multiple tasks.
Strong time-management skills and ability to work under pressure.
Ability to learn and effectively use an HRIS.
Customer-service orientation and a professional, responsive approach to assisting employees and colleagues.

Nice To Haves

Associate’s degree or coursework in human resources, business administration, or a related field preferred.
Prior experience in a human resources department or professional services environment is desirable.

Responsibilities

Enter and update employee data in the HRIS and other designated systems; maintain organized and confidential electronic personnel files, benefits records, and HR documents.
Prepare routine HR reports, ad hoc reports, employment verifications, compliance-reporting materials, and information for surveys and special projects; assist with filing, tracking, and quality-checking records and reports.
Support health and welfare plan enrollment, maintain benefits records, distribute benefits communications and notices, respond to routine employee benefits questions, and escalate complex issues.
Assist with COBRA notices, leave-of-absence communications and forms, Open Enrollment materials and tracking, benefits enrollment changes, and outstanding employee documentation.
Review and reconcile benefits invoices against enrollment records and route discrepancies or payment requests for follow-up.
Follow up on missing, incomplete, or inconsistent timesheet information; prepare Payroll Action Forms and supporting documentation; respond to routine payroll inquiries; provide assigned payroll backup and related reports.
Assist with retirement plan administration, including preparing 401(k) deferral funding and loan repayment documentation, preparing annual audit materials, and confirming new-loan receipt.
Prepare offer letters and onboarding packets; coordinate background checks; schedule orientations; prepare new-hire paperwork; collect employment documents; maintain checklists; and follow up on outstanding items.
Process termination checklists and assemble offboarding documentation.
Assist with logistics and coordination for HR-sponsored and firmwide events, employee volunteer programs, wellness programs, and charitable matching initiatives.
Proofread communications and help improve departmental processes and efficiency.
Meet deadlines, assist with special projects as assigned, and work cooperatively with attorneys and staff.
Perform other related duties as assigned.