HR Assistant

Waikiki Health•Honolulu, HI

20d•$20 - $25

About The Position

Waikiki Health, a nonprofit Federally Qualified Health Center founded in 1967, is seeking a full-time Human Resources Assistant. The role coordinates daily administrative functions across the agency’s HR department to support smooth, compliant, and efficient operations. Protecting employee privacy through strict confidentiality, accuracy, and security of sensitive personnel data and records is a core priority. The position is scheduled Monday through Friday for a 40-hour workweek, with a pay rate of $20–$25 per hour depending on experience. The HR Assistant supports recruitment and onboarding, maintains HR and compliance records, administers employee data in ADP, runs reports, and provides general administrative and clerical assistance to the HR department. The position may also perform other duties as assigned. Waikiki Health requires proof of a TB skin test or chest x-ray; Hepatitis B immunization is optional. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Requirements

High school diploma or equivalent required.
At least one year of clerical or administrative experience.
Ability to perform each essential duty satisfactorily and integrate direct supervision into daily performance.
Demonstrated ability to receive, respond to, and constructively accept guidance to support professional growth and department goals.
Proof of a TB skin test or chest x-ray; Hepatitis B immunization is optional.

Nice To Haves

Associate’s degree preferred.
Relevant work experience and education may be combined as an equivalent substitution for the degree requirement.

Responsibilities

Coordinate full-cycle recruitment administration, including posting vacancies, screening applicant materials, scheduling interviews, conducting reference checks, and maintaining applicant tracking data in ADP and external talent acquisition platforms.
Facilitate monthly New Employee Orientation sessions and coordinate onboarding workflows, background checks, and health and clearance verifications for regular staff, volunteers, contractors, residents, and interns.
Maintain accurate active and terminated personnel files, I-9 compliance, and employee health and training records.
Conduct monthly compliance audits, including OIG/GSA screenings, and oversee ongoing health clearance requirements, including N95 respiratory protection training and mask fittings.
Manage employee data entries, personnel updates, and portal announcements in ADP.
Run regular compliance and operational reports and assist with tracking employee tenure and organizational metrics.
Provide administrative and clerical support to the HR department, respond to personnel inquiries, submit IT support requests, manage department supplies, and distribute internal communications such as phone lists and emergency trees.
Perform other duties as assigned.