Human Resources Analyst

Santa Rosa County • Milton, FL

5d • Onsite

About The Position

Performs professional level human resources-related duties in some or all of the following functional areas: employee relations, training, employment, reporting and coaching. Advocates building organizational culture through aligning decisions with core values including integrity, honesty, respect, diversity, innovation, accountability, and communication. Oversees and coordinates the onboarding and pre-employment process for new employees. Schedules and coordinates pre-employment drug testing and physical examinations as required. Reviews onboarding packets to ensure completeness and accuracy prior to final approval. Evaluates and recommends new programs, assists with implementation of new software packages and software system problems. Represents the Board of County Commissioners at job fairs and recruitment events; assists with planning and implementation of recruitment initiatives. Administers the Board of County Commissioners Tuition Assistance Program, including communication, tracking, reporting, and reimbursement processing. Posts job announcements, screens employment applications, participates in interviews, and assists with the recruitment and selection process. Advises applicants of job opportunities and position requirements. Assists with public records requests and records management archiving documents appropriately, reviewing with the Human Resources Manager prior to finalizing. Maintains accurate and up-to-date human resources files, records, and documentation. Maintains the integrity and confidentiality of such files and records and ensures all records retention requirements are met. Ensures compliance with all applicable Federal, State, and local employment laws and regulations. Assists with administration of the County’s drug and alcohol testing program including pre-employment, random, post-accident, reasonable suspicion, and return-to-duty testing. Participates in the development and implementation of HR policies, procedures, programs, goals, and objectives. Conducts research; collects, analyzes, and prepares statistical data and management reports; presents findings and recommendations. Responds to inquiries from applicants, employees, and the public regarding HR programs, policies, procedures, and employment opportunities. Provides guidance to supervisors and managers throughout the interview and selection process. Enters and maintains employee information in the Human Resources Information System (HRIS). Assists with administration of Family and Medical Leave Act (FMLA) processes. Conducts job audits and assists with determining proper classification, FLSA status, EEO designation, and salary grade. Assists with salary surveys and compensation analysis. Drafts correspondence in response to requests from employees, citizens, and external partners. Maintains standard operating procedures for assigned HR functions. Provides back-up support for front office operations and telephone coverage. Prioritizes and manages time-sensitive assignments to ensure timely completion. Maintains strict confidentiality and discretion when handling sensitive human resources information. Must demonstrate commitment to our mission, vision, values and goals and represent the County in a professional, dignified manner at all times both in actions and appearance. May have a role in the County’s disaster preparation and/or disaster recovery efforts, as designated in the County Comprehensive Emergency Management Plan; may be required to work before, during and/or after an emergency. Must be able to meet minimum attendance standards. Performs related duties as required.

Requirements

• Bachelor’s Degree from an accredited four year college or university in Human Resource Management, Business Administration, Public Administration or closely related field; supplemented by one (1) year of responsible experience in human resources or related field; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
• Must be computer literate.
• Requires a minimum typing speed of 35 words per minute.
• Experience with Microsoft Word and Excel required.
• Requires a valid driver license at the date of hire and maintain said license while employed in this position.

Nice To Haves

• Human resources experience with a state or local government is preferred.
• PHR/SPHR and/or SHRM-CP/SHRM-SCP is preferred.

Responsibilities

• Oversees and coordinates the onboarding and pre-employment process for new employees.
• Schedules and coordinates pre-employment drug testing and physical examinations as required.
• Reviews onboarding packets to ensure completeness and accuracy prior to final approval.
• Evaluates and recommends new programs, assists with implementation of new software packages and software system problems.
• Represents the Board of County Commissioners at job fairs and recruitment events; assists with planning and implementation of recruitment initiatives.
• Administers the Board of County Commissioners Tuition Assistance Program, including communication, tracking, reporting, and reimbursement processing.
• Posts job announcements, screens employment applications, participates in interviews, and assists with the recruitment and selection process.
• Advises applicants of job opportunities and position requirements.
• Assists with public records requests and records management archiving documents appropriately, reviewing with the Human Resources Manager prior to finalizing.
• Maintains accurate and up-to-date human resources files, records, and documentation.
• Maintains the integrity and confidentiality of such files and records and ensures all records retention requirements are met.
• Ensures compliance with all applicable Federal, State, and local employment laws and regulations.
• Assists with administration of the County’s drug and alcohol testing program including pre-employment, random, post-accident, reasonable suspicion, and return-to-duty testing.
• Participates in the development and implementation of HR policies, procedures, programs, goals, and objectives.
• Conducts research; collects, analyzes, and prepares statistical data and management reports; presents findings and recommendations.
• Responds to inquiries from applicants, employees, and the public regarding HR programs, policies, procedures, and employment opportunities.
• Provides guidance to supervisors and managers throughout the interview and selection process.
• Enters and maintains employee information in the Human Resources Information System (HRIS).
• Assists with administration of Family and Medical Leave Act (FMLA) processes.
• Conducts job audits and assists with determining proper classification, FLSA status, EEO designation, and salary grade.
• Assists with salary surveys and compensation analysis.
• Drafts correspondence in response to requests from employees, citizens, and external partners.
• Maintains standard operating procedures for assigned HR functions.
• Provides back-up support for front office operations and telephone coverage.
• Prioritizes and manages time-sensitive assignments to ensure timely completion.
• Maintains strict confidentiality and discretion when handling sensitive human resources information.
• May have a role in the County’s disaster preparation and/or disaster recovery efforts, as designated in the County Comprehensive Emergency Management Plan; may be required to work before, during and/or after an emergency.
• Must be able to meet minimum attendance standards.
• Performs related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level