Bilingual Human Resources Administrator

Loenbro•Cedar Rapids, IA

3d•Onsite

About The Position

The Human Resources Administrator provides centralized administrative support for employee lifecycle processes across the organization. The role manages HR transactions and employee records, including new hires, employee changes, transfers, terminations, and job and title updates. As part of HR Shared Services, the administrator ensures processes are accurate, consistent, and completed within established service-level expectations. The administrator partners with Onboarding, Regional HR, Payroll, Benefits, Talent Acquisition, HRIS, and other internal teams to resolve employee and manager requests, maintain accurate employee data, support compliance requirements, and complete HR processes on time. The position calls for strong organization, attention to detail, discretion with confidential information, and the ability to handle multiple priorities in a fast-paced, high-volume environment. The role is based in Westminster, Colorado, and is listed as on-site. Work is primarily performed in a professional office or home-office setting, with regular communication by email, telephone, video conferencing, and other platforms. The employee must comply with applicable safety regulations, PPE requirements, and Loenbro EH&S policies.

Requirements

At least 2 years of experience in HR administration, HR operations, recruiting/onboarding, payroll administration, or a related administrative role.
Strong organizational skills and attention to detail, with the ability to manage multiple transactions, deadlines, and priorities accurately.
Strong data entry and document management skills, including the ability to maintain accurate and confidential employee records.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Ability to learn and effectively use HRIS, payroll, applicant tracking, and other business systems.
Ability to handle sensitive and confidential information with discretion and professionalism.
Strong written and verbal communication skills and the ability to work effectively with employees, managers, and internal HR teams.
Ability to work in a fast-paced, high-volume environment while meeting service-level expectations and deadlines.
Ability to work on the assigned schedule and adjust working hours as reasonably necessary to support business needs, candidate communications, and onboarding deadlines.
Ability to sit, use a computer and keyboard, communicate by telephone and video conference, and perform routine office activities; occasional lifting or moving of typical office materials and equipment may be required.
Compliance with applicable safety regulations, PPE requirements, and Loenbro EH&S policies.

Nice To Haves

Experience working with HRIS and payroll systems, preferably in a multi-site or multi-entity organization.
Experience processing high-volume HR transactions or supporting a centralized HR or Shared Services environment.
Working knowledge of HR policies, employment practices, payroll processes, and applicable employment regulations.
Previous experience in construction, engineering, industrial, data center, or other project-based environments.
Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.
HR certification such as PHR, SHRM-CP, or equivalent.

Responsibilities

Process and maintain accurate employee lifecycle transactions in HR systems, including new hires, transfers, status changes, job and title changes, organizational changes, and terminations.
Maintain accurate employee records, HRIS data, and digital personnel files in accordance with established procedures and applicable requirements.
Review Employee Change Forms and other HR documentation to ensure required approvals and supporting documents are complete before processing.
Process employee transfers and other employee movement transactions, updating employee records, organizational assignments, pay groups, job information, and related HR data accurately and promptly.
Support approved organizational and employee data changes in coordination with the Shared Services Manager, Regional HR, Payroll, HRIS, and other appropriate teams.
Manage and respond to HR Shared Services inquiries through the designated HR inbox and other service channels.
Respond to routine questions about HR processes, employee records, timekeeping, payroll processes, leave, policies, and other HR administrative matters; escalate complex or sensitive issues to the appropriate HR function.
Maintain service-level standards and communicate proactively when requests need more information, approval, or support from another HR function.
Audit employee records and HRIS data to identify and correct discrepancies, missing information, or incomplete transactions.
Maintain HR documentation and employee records accurately and securely in accordance with company policies and applicable requirements.
Support internal audits, reporting, and compliance initiatives by providing requested employee data and documentation.
Handle employee information, compensation data, personnel records, and other sensitive HR information confidentially and with discretion.
Partner with Onboarding Coordinators to transition new hires accurately and promptly from onboarding into ongoing HR administration.
Partner with Regional HR, Payroll, Benefits, Talent Acquisition, HRIS, and other internal teams to resolve HR transactions, employee requests, and data discrepancies.
Coordinate with the Shared Services Manager and Regional HR on approved employee changes that require additional review, approval, or specialized support.
Identify recurring issues, process gaps, and opportunities to improve efficiency and consistency within HR Shared Services.
Support the development and maintenance of standardized HR procedures, workflows, and documentation across regions and operating companies.
Perform other assigned HR administrative duties and projects.