Human Resources Administrator
About The Position
Northbridge Companies is seeking a detail-oriented, service-driven Human Resources Administrator to support its HR team and associates. The role provides operational, administrative, and systems support across the associate lifecycle, from recruitment and onboarding through engagement and retention. It helps ensure HR data and processes are accurate, timely, compliant, and people-centered. The administrator supports HR systems and workflows, maintains confidential records, assists with benefits and leave administration, and helps ensure compliance with federal, state, and company requirements. By providing responsive, high-quality service and strengthening HR operations, the role contributes to the associate experience while upholding Northbridge’s values of Respect, Compassion, and Integrity. This is a full-time, onsite position.
Requirements
- Experience with an HRIS, specifically UKG, and Applicant Tracking Systems is required.
- Strong attention to detail and ability to manage confidential information.
- Excellent communication, organization, and customer service skills.
- Advanced proficiency in Microsoft Office Suite, particularly Excel, including pivot tables, formulas, and data analysis.
- Proficiency in Word for document formatting and policy development, and ability to create reports and professional-level documentation and presentations.
- Criminal background screening is required.
- Candidates must show valid proof of full COVID-19 vaccination before starting work or commit to obtaining full vaccination within 30 days of starting, unless they receive an approved exemption.
Nice To Haves
- Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 3–5 years of HR administrative or HR operations experience.
- Knowledge of benefits administration and leave processes.
Responsibilities
- Maintain accurate associate records in the HRIS, processing hires, transfers, promotions, compensation changes, and terminations in a timely manner.
- Support HR system audits to promote data integrity, compliance, and reporting accuracy.
- Assist with workforce reporting, metrics, and analytics.
- Manage electronic personnel files in accordance with company policy and regulatory standards.
- Support timekeeping and payroll administration through data validation and follow-up.
- Support Applicant Tracking System workflows to provide a smooth candidate experience.
- Coordinate pre-employment processes, including background checks, reference checks, and onboarding documentation.
- Coordinate onboarding logistics and ensure required employment documentation is completed.
- Serve as a welcoming and responsive point of contact for applicants and new hires.
- Assist associates with benefits enrollment, qualifying life events, and general inquiries.
- Support annual open enrollment processes.
- Support leave-of-absence administration and communication with third-party administrators.
- Help ensure compliance with federal and state leave regulations.
- Support audit preparation and regulatory reporting.
- Ensure I-9 compliance and employment verification documentation.
Benefits
- Flexible scheduling.
- Paid holidays, vacation, and personal days.
- Health insurance for the employee and family.
- 401(k) with company match.
- Ongoing training and growth opportunities.
- Competitive compensation.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
