Bilingual Human Resources Administrator

Loenbro•Cedar Rapids, IA

3d•Onsite

About The Position

The Human Resources Administrator provides centralized administrative support for employee lifecycle processes across the organization. The role manages HR transactions and employee records, including new hires, employee changes, transfers, terminations, and job and title updates. As part of HR Shared Services, the administrator helps ensure processes are completed accurately, consistently, and within established service-level expectations. The role partners with Onboarding, Regional HR, Payroll, Benefits, Talent Acquisition, HRIS, and other internal teams to address employee and manager requests, maintain accurate employee data, support compliance requirements, and complete HR processes on time. The position is based on-site in Westminster, Colorado. Work is primarily in a professional office or home-office setting, with regular communication through email, telephone, video conferencing, and other platforms. The role requires working the assigned schedule and adjusting hours as reasonably necessary for business needs, candidate communications, and onboarding deadlines.

Requirements

At least 2 years of experience in HR administration, HR operations, recruiting or onboarding, payroll administration, or a related administrative role.
Strong organizational skills and attention to detail, including the ability to manage multiple transactions, deadlines, and priorities accurately.
Strong data-entry and document-management skills, including the ability to maintain accurate and confidential employee records.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Ability to learn and effectively use HRIS, payroll, applicant-tracking, and other business systems.
Ability to handle sensitive and confidential information with discretion and professionalism.
Strong written and verbal communication skills and ability to work effectively with employees, managers, and internal HR teams.
Ability to work in a fast-paced, high-volume environment while meeting service-level expectations and deadlines.
Ability to work the assigned schedule and adjust working hours as reasonably necessary to support business needs, candidate communications, and onboarding deadlines.
Ability to comply with applicable safety regulations, PPE requirements, and Loenbro's Environmental Health and Safety policies.

Nice To Haves

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.
HR certification such as Professional in Human Resources (PHR), SHRM Certified Professional (SHRM-CP), or equivalent.
Experience with HRIS and payroll systems, preferably in a multi-site or multi-entity organization.
Experience processing high-volume HR transactions or supporting a centralized HR or Shared Services environment.
Working knowledge of HR policies, employment practices, payroll processes, and applicable employment regulations.
Previous experience in construction, engineering, industrial, data center, or other project-based environments.

Responsibilities

Process and maintain accurate employee lifecycle transactions in HR systems, including new hires, transfers, employee status changes, job and title changes, organizational changes, and terminations.
Maintain accurate employee records, HRIS data, and digital personnel files in accordance with established procedures and applicable requirements.
Review and process Employee Change Forms and other HR documentation, confirming required approvals and supporting documentation are complete.
Process employee transfers and other movement transactions, accurately and promptly updating employee records, organizational assignments, pay groups, job information, and related HR data.
Support approved organizational and employee data changes in coordination with the Shared Services Manager, Regional HR, Payroll, HRIS, and other teams.
Manage and respond to HR Shared Services inquiries through the designated HR inbox and other service channels.
Respond to routine questions about HR processes, employee records, timekeeping, payroll processes, leave, policies, and other administrative matters; escalate complex or sensitive issues to the appropriate HR function.
Meet service-level standards and communicate when requests need additional information, approval, or support from another HR function.
Audit employee records and HRIS data to identify and correct discrepancies, missing information, or incomplete transactions.
Maintain HR documentation and employee records accurately and securely, in accordance with company policies and applicable requirements.
Support internal audits, reporting, and compliance initiatives by providing requested employee data and documentation.
Protect confidential employee information, compensation data, personnel records, and other sensitive HR information.
Coordinate with Onboarding Coordinators to ensure accurate and timely transition of new hires into ongoing HR administration.
Partner with Regional HR, Payroll, Benefits, Talent Acquisition, HRIS, and other teams to resolve transactions, employee requests, and data discrepancies.
Coordinate approved employee changes requiring additional review, approval, or specialized support with the Shared Services Manager and Regional HR.
Identify recurring issues, process gaps, and opportunities to improve efficiency and consistency within HR Shared Services.
Support the development and maintenance of standardized HR procedures, workflows, and documentation across regions and operating companies.
Perform other assigned HR administrative duties and projects.