Human Resources Administrator

The Northbridge Companies Home Office•Burlington, MA

5d•Onsite

About The Position

The Human Resources Administrator supports the Human Resources team and associates through operational, administrative, and systems support across the associate lifecycle, from recruitment and onboarding through engagement and retention. The role helps ensure accurate, timely HR data and processes and supports efficient, compliant, people-centered HR operations. It maintains confidential records, supports HR systems and workflows, assists with benefits and leave administration, and helps meet federal, state, and company requirements. The position contributes to a positive associate experience while upholding Northbridge’s values of Respect, Compassion, and Integrity. This is a full-time, onsite position at The Northbridge Companies Home Office. Criminal background screening is required. Candidates must show valid proof of full COVID-19 vaccination before starting work or commit to obtaining full vaccination within 30 days of starting, unless they receive an approved exemption.

Requirements

Experience with HRIS, specifically UKG, and Applicant Tracking Systems.
Strong attention to detail and ability to manage confidential information.
Excellent communication, organization, and customer service skills.
Advanced proficiency in Microsoft Office Suite, particularly Excel, including pivot tables, formulas, and data analysis.
Proficiency in Word for document formatting and policy development.
Ability to create reports and produce professional-level documentation and presentations.
Must complete criminal background screening.
Must provide proof of full COVID-19 vaccination before commencing work or commit to becoming fully vaccinated within 30 days of commencing work, unless an exemption is approved.

Nice To Haves

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.
3–5 years of HR administrative or HR operations experience.
Knowledge of benefits administration and leave processes.

Responsibilities

Maintain accurate associate records in the HRIS and process hires, transfers, promotions, compensation changes, and terminations in a timely manner.
Support HR system audits to promote data integrity, compliance, and reporting accuracy.
Assist with workforce reporting, metrics, and analytics.
Manage electronic personnel files in accordance with company policy and regulatory standards.
Support timekeeping and payroll administration through data validation and follow-up.
Support Applicant Tracking System workflows and candidate experience.
Coordinate pre-employment processes, including background checks, reference checks, and onboarding documentation.
Facilitate onboarding logistics and ensure required employment documentation is completed.
Serve as a responsive point of contact for applicants and new hires.
Assist associates with benefits enrollment, qualifying life events, and general inquiries.
Support annual open enrollment processes.
Support leave-of-absence management and communication with third-party administrators.
Help ensure compliance with federal and state leave regulations.
Support audit preparation and regulatory reporting.
Ensure I-9 compliance and employment verification documentation.