Human Resources Administrator II

Intellisense Systems•Torrance, CA

6d•Onsite

About The Position

Intellisense Systems, Inc. is seeking a Human Resources Administrator II to support HR compliance, administration, analysis, and recruiting operations. The role owns the recurring 401(k) compliance calendar and annual audit package; supports regulatory filings and audits; tracks required training; maintains the Affirmative Action Plan; researches and drafts policies and procedures for review; and performs job analysis and maintains the job description library. It also organizes, processes, verifies, and maintains personnel documentation while ensuring accuracy, compliance, and confidentiality. The position administers employee leave and benefits processes, workers’ compensation claims and the ergonomics program, and HRIS transactions and reporting. It supports talent acquisition during periods of high hiring volume, including ATS recordkeeping, requisition postings, applicant data reconciliation, interview scheduling, and OFCCP audit preparation. The role will also develop sourcing and initial screening skills and coordinate interviews with candidates and staffing agencies. Additional duties include planning the HR event and communication calendar, preparing its supporting budget, occasional front desk backup, and cross-training with HR team members. The position is onsite at the Torrance, California facility. Applicants must be a U.S. citizen, U.S. permanent resident, or otherwise qualify as a U.S. Person as defined by 8 USC 1324b(a)(3). The listed pay range is $32.00–$38.00 per hour.

Requirements

Associate degree in Human Resources, Business, or General Education.
Four to seven years of experience in a human resources support role, including two or more years with compliance reporting, affirmative action, or benefits program administration.
Advanced Microsoft Excel skills in at least two of the following: pivot tables, INDEX/MATCH, formula writing, conditional formatting, and advanced charting.
Experience with Deltek Costpoint and ADP or comparable HRIS and payroll platforms.
Working knowledge of FLSA, FMLA/CFRA, PDL, ADA/FEHA, EEO/AA, and OFCCP recordkeeping requirements.
Proficiency with Word, PowerPoint, and Outlook, and typing speed of 50 or more words per minute.
Self-motivated and detail-oriented, with strong written communication and problem-solving skills and the ability to maintain confidentiality.
Must be a U.S. Citizen, U.S. Permanent Resident, or otherwise qualify as a U.S. Person as defined by 8 USC 1324b(a)(3).
Must work onsite at the Torrance, California facility.

Nice To Haves

Bachelor’s degree.
PHR or SHRM-CP certification.

Responsibilities

Own the recurring 401(k) compliance calendar; compile and verify data for ADP/ACP, top-heavy, and coverage testing; assemble the annual audit package; support Form 5500 and summary annual report preparation; and track required participant notices.
Escalate 401(k) testing failures and late deposits to the HR Generalist and Vice President of Human Resources.
Compile, verify, and reconcile data for annual 401(k) and Workers’ Compensation audits, as well as DCAA, OFCCP, CMMC, and I-9 audits; serve as the data point of contact for auditors.
Track and report completion of required training, including harassment prevention, safety, business ethics and conduct, and export-control awareness; escalate overdue training to management.
Prepare and file EEO-1, VETS-4212, California Pay Data Reporting, and OSHA 300/300A reports by statutory deadlines, after review by the HR Generalist or above.
Maintain the Affirmative Action Plan, including applicant and placement data, availability analysis support, good-faith-effort documentation, and recordkeeping.
Research job and worker requirements, occupational trends, and relationships among jobs; prepare and maintain job descriptions for new hires, transfers, and promotions; maintain the job description library and grade assignments of record.
Administer FMLA/CFRA and other employee leave processes; review and track designations and notices for accuracy and timeliness and correct process gaps.
Review and administer benefits invoices, reconcile discrepancies with carriers and Finance, and support open enrollment planning and employee communications.
Process workers’ compensation claims and administer the Company ergonomics program in coordination with the Workers’ Compensation insurance provider.
Process HR transactions in Deltek, Costpoint, and ADP; audit records against source documentation, resolve discrepancies with Payroll, and verify recurring management reports before distribution.
Prepare data and reports, including organization charts, headcount, hires and terminations, employee extension lists, and ADP benefit deduction and election reports.
Support recruiting compliance through ATS recordkeeping, posting requisitions, reconciling applicant flow and disposition data, scheduling interviews, and preparing for OFCCP audits.
Develop sourcing skills, conduct initial candidate screening, and coordinate interviews with candidates and staffing agencies.
Plan the annual HR event and communication calendar and prepare its supporting budget for review.
Provide occasional front desk backup during rest breaks and meal periods.
Review procedures, training, and work assignments with the HR Coordinator and HR Assistant under the direction of the HR Generalist or HR VP.