Human Resources Administrator II

Intellisense Systems Inc•Torrance, CA

18d•$25 - $38•Onsite

About The Position

Intellisense Systems, Inc. is hiring an onsite Human Resources Administrator II at its Torrance, California facility. The position owns the recurring 401(k) compliance calendar and annual audit package; manages regulatory filings, compliance records, required training tracking, and the Affirmative Action Plan; researches and drafts policies and procedures for review and approval; conducts job analysis and maintains the job description library; and oversees the accuracy and timeliness of transactional work. It organizes, processes, verifies, and maintains personnel documentation, including staffing, training, and classification records, while protecting accuracy, compliance, and confidentiality. The role also provides designated talent acquisition surge capacity. It is cross-trained in sourcing and initial candidate screening and supports recruiting during periods of heavy hiring, then returns to core human resources work as hiring volume decreases. Responsibilities may change, and supervisors or upper management may assign additional duties.

Requirements

Associate degree in Human Resources, Business, or general education is required.
Four to seven years of experience in a human resources support role, including at least two years with compliance reporting, affirmative action, or benefits program administration.
Advanced Microsoft Excel skills in at least two of the following: pivot tables, INDEX/MATCH, formula writing, conditional formatting, or advanced charting.
Experience with Deltek Costpoint and ADP, or comparable HRIS and payroll platforms.
Working knowledge of FLSA, FMLA/CFRA, PDL, ADA/FEHA, EEO/AA, and OFCCP recordkeeping requirements.
Proficiency with Word, PowerPoint, and Outlook.
Typing speed of at least 50 words per minute.
Self-motivated and detail-oriented, with strong written communication and problem-solving skills and the ability to maintain confidentiality.
Must be a U.S. Citizen, U.S. Permanent Resident, or otherwise qualify as a U.S. Person as defined by 8 USC 1324b(a)(3).
Onsite presence at the Torrance, California facility is required.

Nice To Haves

Bachelor’s degree.
PHR or SHRM-CP certification.

Responsibilities

Own the recurring 401(k) compliance calendar; compile and verify data for ADP/ACP, top-heavy, and coverage testing; assemble the annual independent plan audit package; support Form 5500 and summary annual report preparation with the third-party administrator; track required participant notices; and promptly escalate testing failures and late deposits to the HR Generalist and Vice President of Human Resources.
Compile, verify, and reconcile data for annual 401(k) and Workers’ Compensation audits, as well as DCAA, OFCCP, CMMC, and I-9 audits; serve as the data point of contact for auditors.
Track and report completion of required harassment prevention, safety, business ethics and conduct, and export-control training; escalate delinquencies to management.
Prepare and file EEO-1, VETS-4212, California Pay Data Reporting, and OSHA 300/300A reports by statutory deadlines, submitting them for review before filing.
Maintain the Affirmative Action Plan, including applicant and placement data, availability analysis support, good-faith-effort documentation, and recordkeeping.
Research job and worker requirements, relationships among jobs and occupations, and occupational trends; prepare and maintain job descriptions for new hires, transfers, and promotions in consultation with the position supervisor; maintain the job description library and grade assignments of record.
Administer FMLA/CFRA and other employee leave processes; review and track designations and notices for accuracy and timeliness and correct process gaps.
Review and administer benefits invoices for payment, reconcile discrepancies with carriers and Finance, and support open enrollment planning and employee communications.
Process workers’ compensation claims and administer the Company ergonomics program in coordination with the workers’ compensation insurance provider.
Process new hires, status changes, transfers, promotions, and terminations in Deltek, Costpoint, and ADP; audit records against source documentation, resolve discrepancies with Payroll, and verify recurring management reports before distribution.
Prepare data for analysis and generate organization charts, headcount, hiring and termination reports, employee extension lists, and ADP benefit deduction and election reports.
Support recruiting compliance through ATS recordkeeping, posting requisitions, reconciling applicant-flow and disposition data for the Affirmative Action Plan, scheduling interviews, and preparing for OFCCP audits; learn sourcing, initial screening, and interview coordination with candidates and staffing agencies.
Plan the annual HR event and communication calendar, including open enrollment, a benefits fair, a flu shot clinic, service awards, and required training cycles; prepare the supporting budget for review.
Provide occasional front desk backup during rest breaks and meal periods; this is not a primary duty.
Review procedures, training, and work assignments with the HR Coordinator and HR Assistant under the direction of the HR Generalist or HR VP.

Benefits

Four weeks of PTO annually, including 40 hours available on the first day.
10 paid holidays.
401(k) with 100% employer matching up to 5% of salary and no vesting period.
Multiple medical, vision, and dental insurance plan options.
Health Savings Accounts.
Flexible Spending Accounts.
Tuition assistance covering 30% of tuition, subject to a minimum qualifying grade.
100% paid Employee Assistance Program.
100% paid basic life and AD&D insurance.
100% paid workers’ compensation insurance.
Voluntary life insurance.