Human Resources Administrator II

Intellisense Systems•Torrance, CA

16d•Onsite

About The Position

The Human Resources Administrator II manages recurring HR compliance and regulatory work, including the Company’s 401(k) compliance calendar and annual audit package, regulatory filings, compliance recordkeeping, training completion tracking, and maintenance of the Affirmative Action Plan. The role researches and drafts policies and procedures for review and approval, performs job analysis, maintains job descriptions and grade assignments, and oversees the accuracy and timeliness of transactional HR work. It organizes, processes, verifies, and maintains confidential personnel documentation, including staffing, training, and classification records. The position also provides talent acquisition surge support. It is cross-trained in sourcing and initial candidate screening and supports recruiting when hiring volume is high, then returns to core HR work as volume decreases. The role is based onsite at the Torrance, California facility. The position administers employee leave and benefits processes; workers’ compensation claims and the ergonomics program; HRIS transactions and data integrity; HR reporting and analysis; recruiting compliance support; and the annual HR events and communications calendar. It may provide occasional front desk backup and cross-train with the HR Coordinator and HR Assistant under the direction of the HR Generalist or HR Vice President. Duties may change, and additional responsibilities may be assigned by a supervisor or upper management.

Requirements

Associate degree in Human Resources, Business, or general education is required.
Four to seven years of experience in a human resources support role, including two or more years with compliance reporting, affirmative action, or benefits program administration.
Advanced Microsoft Excel skills in at least two of the following: pivot tables, INDEX/MATCH, formula writing, conditional formatting, and advanced charting.
Experience with Deltek Costpoint and ADP, or comparable HRIS and payroll platforms.
Working knowledge of FLSA, FMLA/CFRA, PDL, ADA/FEHA, EEO/AA, and OFCCP recordkeeping requirements.
Proficiency with Word, PowerPoint, and Outlook.
Typing speed of 50 or more words per minute.
Self-motivated and detail-oriented, with strong written communication and problem-solving skills and the ability to maintain confidentiality.
Must be a U.S. Citizen, U.S. Permanent Resident, or otherwise qualify as a U.S. Person as defined by 8 USC 1324b(a)(3).
On-site presence is required at the Torrance, California facility.

Nice To Haves

Bachelor’s degree.
PHR or SHRM-CP certification.

Responsibilities

Own the recurring 401(k) compliance calendar; compile and verify data for ADP/ACP, top-heavy, and coverage testing; assemble the annual audit package; support Form 5500 and summary annual report preparation; track required participant notices; and promptly escalate testing failures and late deposits.
Compile, verify, and reconcile data for annual 401(k) and Workers’ Compensation audits and DCAA, OFCCP, CMMC, and I-9 audits; serve as the data point of contact for auditors.
Track and report completion of required training, including harassment prevention, safety, business ethics and conduct, and export-control awareness; escalate delinquencies to management.
Prepare and file the EEO-1 report, VETS-4212, California Pay Data Reporting, and OSHA 300/300A within statutory deadlines, submitting filings for review before filing.
Maintain the Affirmative Action Plan, including applicant and placement data, availability analysis support, good-faith-effort documentation, and recordkeeping.
Research job and worker requirements, job relationships, and occupational trends; prepare and maintain job descriptions for hires, transfers, and promotions in consultation with the position supervisor; maintain the job description library and grade assignments of record.
Administer FMLA/CFRA and other employee leave processes; review and track designations and notices for accuracy and timeliness, and correct process gaps.
Review and administer benefits invoices for payment, reconcile discrepancies with carriers and Finance, and support open enrollment planning and employee communications.
Process workers’ compensation claims and administer the Company ergonomics program in coordination with the Workers’ Compensation insurance provider.
Process new hires, status changes, transfers, promotions, and terminations in Deltek, Costpoint, and ADP; audit records against source documentation, address discrepancies with Payroll, and verify recurring management reports before distribution.
Prepare data for analysis and generate organization charts, headcount, hires and terminations, employee extension lists, and ADP benefit deduction and election reports.
Support recruiting compliance through ATS recordkeeping, requisition postings, applicant flow and disposition data reconciliation for the Affirmative Action Plan, interview scheduling, and OFCCP audit preparation.
Learn sourcing, initial candidate screening, and interview coordination with candidates and staffing agencies; provide recruiting support during periods of heavy hiring.
Plan the annual HR event and communication calendar, including open enrollment, benefits fair, flu shot clinic, service awards, and required training cycles; prepare the supporting budget for review.
Provide occasional front desk backup during rest breaks and meal periods.
Review procedures, training, and work assignments with the HR Coordinator and HR Assistant under the direction of the HR Generalist or HR Vice President.
Maintain accuracy, compliance, confidentiality, and timeliness in HR transactional work and personnel documentation.