HRIS Coordinator

Heritage Grocers Group•Ontario, CA

3d•$19 - $22

About The Position

The HRIS Coordinator provides clerical and administrative support to HR Managers, Business Partners, and the HRIS Director. The role administers the ADP HR Information System and supports day-to-day HR operations, including employee status changes, HRIS and ATS data entry, recordkeeping, workflow audits, I-9 verifications, badges and discount cards, mailboxes, communications, and administrative projects. The coordinator serves as a liaison between team members and Human Resources while safeguarding confidential information. The position also supports employee benefits and leave administration. Responsibilities include assisting with benefits programs and annual open enrollment, responding to employee benefits questions, supporting FMLA and return-to-work processes, communicating with employees on leave, maintaining accurate benefits, leave, and accommodation records, and protecting confidential medical and benefits documentation.

Requirements

High school diploma or GED equivalent.
Two to three years of administrative or clerical experience.
Strong time management and organizational skills.
Ability to maintain confidential information.
Strong written and verbal communication skills.
Ability to work confidently in a fast-paced, constantly evolving environment and multitask effectively.
Knowledge of Microsoft Office, including Word, Excel, and Outlook.

Nice To Haves

At least one year of Human Resources experience.
Knowledge of HRIS or ATS databases.
Bilingual English and Spanish.

Responsibilities

Administer the ADP Human Resources Information System.
Assist with day-to-day Human Resources operations and duties.
Assist HR Managers and Business Partners with time-sensitive separations and terminations.
Manage workflows and ensure team member status changes across all banners are processed accurately and efficiently.
Serve as a liaison between team members and the Human Resources team.
Conduct simple audits to evaluate the accuracy of workflows and management-submitted status changes.
Assist with I-9 verifications as needed.
Create and issue team member badges and discount cards for new hires.
File, upload, and maintain paper and electronic personnel records.
Enter data into HRIS and ATS databases.
Follow procedures and confidentiality policies to safeguard data and information.
Receive, sort, and route mail, and send confidential documents through Federal Express or UPS.
Assist HR leadership with administrative projects and events, including team member communications, printouts, and mailers.
Manage multiple HRIS mailboxes and communicate with managers and team members across HR, Payroll, Legal, and Operations.
Perform other work-related duties as assigned.
Assist with administration of employee benefits programs, including retirement, medical, dental, vision, supplemental insurance, and healthcare savings accounts.
Support annual benefits open enrollment, including preparing and distributing materials to employees.
Respond to employee benefits inquiries and complaints and help ensure prompt, equitable, and courteous resolution.
Support FMLA leave administration and assist the Leave of Absence Specialist with return-to-work processes for employees returning from extended FMLA, workers' compensation, or other leave.
Communicate with employees on leave by phone, email, and mail.
Maintain complete and accurate benefits, leave, and accommodation records in accordance with legal requirements and documentation best practices.
Preserve the confidentiality of employee medical and benefits records.