HRIS Coordinator

Heritage Grocers Group•Ontario, CA

About The Position

The HRIS Coordinator provides clerical and administrative support to HR Managers, Business Partners, and the HRIS Director. The role administers the ADP HR Information System and supports day-to-day HR operations, workflow management, employee records, benefits administration, and leave processes. It serves as a liaison between team members and the Human Resources team, handling inquiries and communications while safeguarding confidential information. The coordinator supports benefits programs and annual open enrollment, assists with FMLA and return-to-work processes, maintains benefits and leave documentation, and provides administrative assistance for HR projects and events. The position also handles mail, confidential document delivery, employee badges and discount cards, and other duties as assigned. The work environment is typical of an office.

Requirements

High school diploma or GED equivalent.
2–3 years of administrative or clerical experience.
Strong time-management and organizational skills.
Ability to maintain confidential information.
Strong written and verbal communication skills.
Ability to work confidently in a fast-paced, constantly evolving environment and demonstrate excellent multitasking skills.
Knowledge of Microsoft Office, including Word, Excel, and Outlook.
Ability to meet the described physical demands, including sitting, standing, bending, stooping, using hands to handle objects or controls, and lifting or moving up to 35 pounds.

Nice To Haves

At least 1 year of Human Resources experience preferred.
Knowledge of HRIS/ATS databases preferred.
Bilingual in English and Spanish preferred.

Responsibilities

Administer the ADP Human Resources Information System.
Assist with day-to-day operations of HR functions and duties.
Support HR Managers and Business Partners with time-sensitive separations and terminations.
Manage workflows and ensure team member status changes for all banners are processed accurately and efficiently.
Act as a liaison between team members and the Human Resources team.
Perform audits to evaluate the accuracy of workflows and management-submitted status changes.
Assist with I-9 verifications as needed.
Create and issue team member badges and discount cards for new hires.
File, upload, and maintain paper and electronic personnel records.
Enter data in HRIS/ATS databases.
Follow procedures and confidentiality policies to safeguard data and information.
Receive, sort, and route mail, and send confidential documents via Federal Express or UPS.
Assist HR Leadership with administrative projects and events, including preparing team member communications and mailers.
Manage multiple HRIS mailboxes and communicate with managers and team members across HR, Payroll, Legal, and Operations.
Assist with administration of employee benefits programs, including retirement, medical, dental, vision, supplemental insurance, and healthcare savings accounts.
Support annual benefits open enrollment, including preparing and distributing employee materials.
Respond to employee benefits inquiries and complaints to help ensure quick, equitable, and courteous resolution.
Support FMLA leave administration and assist the Leave of Absence Specialist with return-to-work processes for employees returning from extended FMLA, workers’ compensation, or other leaves.
Communicate with employees on leave by phone, email, and mail.
Maintain complete and accurate records of benefits, leave, and accommodation requests in accordance with legal requirements and documentation best practices.
Preserve confidentiality of employee medical and benefits documentation and files.
Perform other work-related duties as assigned.