HR Specialist / Reception

Gentherm•Racine, WI

9d•Hybrid

About The Position

The HR Specialist / Reception position provides day-to-day human resources administrative support while serving as a professional and welcoming first point of contact for employees, visitors, candidates, vendors, and callers. The role supports employee data and records, onboarding, HR programs, communications, and general office coordination while maintaining confidentiality, accuracy, responsiveness, and a high level of customer service.

Requirements

High school diploma or equivalent required.
Working knowledge of HR administrative practices, employee records, and confidential information handling.
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams; ability to learn HR information systems.
Strong business writing, data-entry, filing, scheduling, and document-management skills.
Professional telephone, reception, visitor-service, and general office-support skills.
Ability to organize competing priorities, follow established processes, and produce accurate work.

Nice To Haves

Associate degree in Human Resources, Business Administration, or a related field preferred.
Prior HR administrative, reception, or office-support experience preferred.

Responsibilities

Provide responsive administrative support to the Human Resources team and employees.
Maintain accurate employee records, forms, files, tracking logs, and routine HR documentation.
Support onboarding, orientation, employee changes, offboarding, and other employee lifecycle activities.
Handle employee and candidate information with appropriate confidentiality and discretion.
Greet visitors, employees, candidates, vendors, and other guests in a professional and welcoming manner.
Answer, screen, and route incoming calls and general inquiries to the appropriate person or department.
Coordinate visitor sign-in, badges, notifications, and site-access requirements in accordance with local procedures.
Maintain an organized reception area and support mail, deliveries, meeting rooms, office supplies, and general office needs.