HR Representative- Entry Level

Segers Aero Corporation•Fairhope, AL

40d•$23 - $25•Onsite

About The Position

The Entry Level Human Resources Representative provides administrative and operational support for the Human Resources Department. This position assists with benefits, HRIS maintenance, compliance activities, employee engagement initiatives, recruitment, special projects, and serves as the designated backup for payroll processing. The HR Representative acts as a resource for employees and managers by providing accurate information, exceptional customer service, and timely support while maintaining confidentiality and compliance with applicable employment laws. This role requires onsite attendance and is not eligible for remote work.

Requirements

Strong customer service orientation.
Knowledge of HR principles, employment laws, and HR best practices.
Ability to provide verifications of US citizenship or permanent residency to satisfy ITAR/EAR restrictions
Ability to maintain confidentiality, manage multiple priorities, and work effectively in a team environment.
Demonstrated time, priority, and stress management skills in a fast-paced manufacturing environment.
Must be able to effectively communicate with and manage diverse groups and individuals.
Must have good presentation skills, and the ability to speak effectively before groups of customers and or employees.
Must be able to work cooperatively with other leaders, co-workers, customers, and others and maintain effective working relationships.
Must be self-directed and action-oriented with the ability to work with minimal or no direct supervision.
Excellent analytical skills and the ability to use applied knowledge to formulate positive solutions to problem situations.
Excellent interpersonal organizational and multitasking skills.
Strong analytical and problem-solving skills.
Excellent written and verbal communication skills
Must be able to work with little or no supervision and to take initiative.
Must be able to use applied knowledge to formulate positive solutions to problem situations.
Must be able to apply common sense.
Must be able to effectively read, write, and communicate in English.
Must have intermediate to advanced Microsoft computer skills (Word, Outlook, Excel) and the ability to learn and be proficient in company-specific software.
Must be able to add, subtract, multiply, and divide, using fractions and decimals; compute percentages, ratios, rates and interpret graphs.
Must be able to comply with OSHA requirements and standards to properly wear all applicable PPE.
Must be able to lift and carry up to 25 lbs. regularly and more, with assistance occasionally.
Must be able to see within the normal range of vision with or without corrective lenses.
Must be able to hear running machinery.
Must be able to use hands, wrists, and fingers repetitively.
Must have exceptional eye-hand coordination.
Must regularly be able to reach overhead.
Must regularly be able to squat, bend, twist, and stand.
Must be able to walk around regularly using steps occasionally.
Must be at least 18 years of age.
A high school diploma or GED and a minimum of two (2) years of Human Resources experience including recruitment and staffing responsibilities, are required.
A minimum of two (2) years of experience using Microsoft Office applications is required, along with strong proficiency in Word, Excel, Outlook, and PowerPoint is required.
Must successfully pass a criminal background check and pre-employment drug screening.

Nice To Haves

An associate's or bachelor’s degree in Business Administration, Human Resources, or a related field is a plus.

Responsibilities

Provide comprehensive administrative support to the Human Resources Department, including preparing correspondence, maintaining departmental records, trackers, and files; scanning and organizing documents; processing forms; entering and updating data; and ensuring employee information and HR documentation are accurate, organized, secure, and readily accessible.
Maintain employee information within the Human Resources Information System (HRIS). Process employee status changes, generate routine reports, verify data accuracy, and assist with resolving basic system-related issues.
Coordinate employee training activities by scheduling classes, maintaining training records, tracking completion status, preparing reports, and assisting with compliance-related training requirements and documentation.
Maintain personnel files and employee records in accordance with company policies and record retention requirements. Ensure employment documentation is complete, confidential, and up to date, and assist with document audits as needed.
Support compliance efforts by maintaining required employment records, completing routine audits of employee files, preparing documentation for internal and external reviews, and assisting with compliance activities.
Monitor performance, review timelines, maintain documentation, track completion metrics, and provide administrative support for performance management activities.
Assist employees with benefit enrollments, changes, open enrollment activities, and routine benefits-related questions. Process documentation, and coordinate communication with benefit providers as directed.
Assist with payroll processing by reviewing and validating timecards, researching and resolving payroll discrepancies, processing approved corrections, reconciling payroll reports, and providing backup payroll support to ensure accuracy, compliance, and timely processing.
Support recruitment during peak hiring periods by reviewing resumes and applications and assisting hiring managers throughout the selection process. Participate in and serve as a back-up for day one onboarding activities to create a positive employee experience. Participate in and serve as a back-up representative for job fairs, school partnership programs, and other community outreach events.
Serve as a resource for employees and managers by responding to routine inquiries regarding HR programs, policies, benefits, forms, and procedures.
Provide administrative and logistical support for Human Resources projects and initiatives, including employee engagement, policy development and revisions, audit preparation, process improvement, reporting, workplace culture, onboarding enhancements, and talent management. Coordinate project activities, maintain documentation, track deliverables, and support timely and accurate completion of initiatives.
Works overtime as required to support departmental and business needs.
Perform other duties and responsibilities as assigned.

Benefits

Three weeks of vacation
10 Paid Holidays
401(K) plan that includes an employer matching program (up to 4%)
Medical Plan
Telemedicine Program
Identity Theft Prevention Program
Dental and Vision (company paid benefit for employee coverage)
Short Term and Long-Term Disability (company-paid benefit)
Basic Life/AD&D (company paid benefit / 2x base salary amount)
Voluntary - Supplemental Life/AD&D coverage options
Spouse & Child Life coverage options
Flexible Spending Account (Medical & Dependent Care options)
Employee Assistance Program (company-paid, includes three free counseling sessions)