HR Program Coordinator

California State University, Long Beach • Long Beach, CA

12d • $4,261 - $5,000 • Hybrid

About The Position

The HR Program Coordinator administers and coordinates the Driver Authorization and Safe Driver Program, ensuring applications, training, compliance requirements, and related documentation are accurately processed and maintained. The position also supports HR programs and operations, including background screening, training and recognition, exit surveys, Fee Waiver, Staff Emeritus, and other departmental and administrative activities.

The role provides strategic program support for employee and labor relations functions within Staff Human Resources and grants access to management strategies and positions on collective bargaining negotiations at CSULB. The position is temporary for one year, with no permanent status granted; temporary assignments may expire earlier. It is a 1.0 time-base position of 40 hours per week. The work is primarily at the CSULB HR Office, generally four to five days per week, with remote work possible one day per week subject to change.

Requirements

• Equivalent to a bachelor's degree in a related field and two years of related experience.
• Strong organizational, communication, analytical, and problem-solving skills; ability to manage competing priorities accurately and efficiently and provide responsive customer service.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow university policies, procedures, and guidelines, including those concerning safety, civility, information security, and nondiscrimination.
• Must reside in California upon date of hire.
• Satisfactory completion of a required background check, including a criminal records check.
• Work at the CSULB HR Office location four to five days per week regularly, and five days per week during peak periods; remote work may be possible one day per week and is subject to change.

Nice To Haves

• Three years of related experience.
• Project coordination experience.
• University experience.
• Experience supporting driver authorization, compliance, and administrative operations in a complex organizational environment.
• Understanding of regulatory requirements and experience reviewing, processing, and tracking driver authorization applications.
• Experience overseeing driver training compliance through learning management systems, coordinating audits, and managing Employer Pull Notice program activities.
• Experience developing training materials, facilitating workshops, and delivering informational sessions.
• Experience with websites, SharePoint, administrative guidelines, calendars, office operations, service contracts, purchasing, budget documentation, and special initiatives.
• Experience supporting fee waiver, Staff Emeritus, background screening, employee recognition, professional development, and exit survey programs.

Responsibilities

• Coordinate the campus Driver Authorization and Safe Driver Program, including driver applications, required training, DMV/EPN monitoring, compliance tracking, audits, and communication with campus departments.
• Provide administrative and operational support for Human Resource Management, including website and guideline updates, purchasing and budget support, facilities coordination, and special projects.
• Provide backup support for Fee Waiver and primary support for the Staff Emeritus program, including administration, records, communications, reporting, and customer service.
• Coordinate background screening and Live Scan processes for guests and volunteers, including initiation, tracking, documentation, and communication of results.
• Support employee training and recognition programs through event coordination, course administration, SharePoint updates, and participation and feedback tracking.
• Coordinate follow-up with separated employees to encourage completion of Exit Surveys and prepare related tracking reports for management.
• Review, process, and track driver authorization applications for employees, student assistants, and volunteers; oversee training compliance through learning management systems, coordinate annual audits, manage Employer Pull Notice activities, and maintain secure records.
• Communicate compliance requirements, corrective actions, and program procedures to drivers, managers, and HR partners; develop training materials, facilitate workshops, and deliver informational sessions to campus stakeholders.
• Support HR leadership and departmental operations by maintaining websites and SharePoint resources, updating guidelines, coordinating calendars and projects, managing office operations and service contracts, and tracking purchases and budget documentation.
• Maintain records, prepare reports, monitor compliance, coordinate with campus partners and external vendors, and provide assistance for HR programs and employee-focused initiatives.
• Follow university policies and procedures, including safety, civility, information security, and nondiscrimination policies; contribute to a positive university experience and communicate with a diverse campus community.

Benefits

• Paid time off, including up to 24 vacation days per year, 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Medical, dental, and vision plans.
• CalPERS defined benefit retirement plan and voluntary 403(b), 401(k), and 457 savings options.
• Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program with confidential counseling and support services for employees and their families.
• Wellness programs and professional development opportunities.
• Insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time