HR Program Coordinator

The Beach • Long Beach, CA

10d • Hybrid

About The Position

Under general direction, the HR Program Coordinator administers and coordinates the Driver Authorization and Safe Driver Program, ensuring driver applications, training, compliance requirements, and related documentation are accurately maintained and processed. The role also supports HR programs and operations, including background screening, training and recognition, exit surveys, Fee Waiver, Staff Emeritus, and other departmental and administrative activities. It provides strategic program support for employee and labor relations functions within Staff Human Resources. The position grants access to management strategies and positions regarding collective bargaining negotiations at CSU Long Beach.

This is a temporary, one-year appointment with no permanent status granted; temporary assignments may expire earlier. The position is classified as Confidential Administrative Support I, with a 1.0 time base of 40 hours per week. The role is based at the CSULB HR Office four to five days per week, with remote work possible one day per week. During peak periods, five days per week in the office may be needed. Remote-work arrangements are subject to change.

The position requires work at the sedentary level, primarily sitting, with minimal walking and standing and lifting limited to lightweight objects of 10 pounds or less. Employees must reside in California upon hire. A satisfactory background check, including a criminal records check, is required.

Requirements

• Equivalent to a bachelor's degree in a related field.
• Two years of related experience.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow university policies, procedures, and guidelines, including safety, civility, information security, and nondiscrimination requirements.
• Ability to reside in California upon date of hire.
• Ability to complete a satisfactory background check, including a criminal records check.

Nice To Haves

• Three years of related experience preferred.
• Project coordination experience preferred.
• University experience preferred.

Responsibilities

• Coordinate the campus Driver Authorization and Safe Driver Program, including applications, required training, DMV/EPN monitoring, compliance tracking, audits, and communications with campus departments.
• Provide administrative and operational support to Human Resource Management, including website and guideline updates, purchasing and budget support, facilities coordination, and special projects.
• Provide backup support for Fee Waiver and primary administrative support for the Staff Emeritus program, including records, communications, reporting, and customer service.
• Coordinate background screening and Live Scan processes for guests and volunteers, including initiation, tracking, documentation, and communication of results.
• Support employee training and recognition programs through event coordination, course administration, SharePoint updates, and participation and feedback tracking.
• Coordinate follow-up with separated employees to support completion of Exit Surveys and prepare tracking reports for management.
• Review, process, and track driver authorization applications for employees, student assistants, and volunteers.
• Oversee driver training compliance through learning management systems, coordinate annual audits, manage Employer Pull Notice program activities, maintain secure records, and liaise with external agencies.
• Communicate compliance requirements, corrective actions, and program procedures to drivers, managers, and Human Resources partners.
• Develop training materials, facilitate workshops, and deliver informational sessions to campus stakeholders.
• Maintain websites and SharePoint resources, update administrative guidelines, coordinate calendars and projects, manage office operations and service contracts, and track purchases and budget-related documentation.
• Maintain records, prepare reports, monitor compliance, coordinate with campus partners and external vendors, and assist participants in HR programs including fee waiver, Staff Emeritus, background screening, recognition, professional development, and exit surveys.
• Support departmental events and special projects and help maintain continuity of operations during peak workloads and staff absences.
• Follow university policies, procedures, and guidelines, including those related to safety, civility, information security, and nondiscrimination.
• Contribute to a positive university experience for students and support the university's commitment to a vision of excellence.

Benefits

• Competitive compensation and comprehensive benefits, subject to eligibility and appointment conditions.
• Paid time off, including up to 24 vacation days per year, 14 paid holidays, and 12 sick days annually with unlimited accrual; amounts depend on employee group and/or length of service.
• Medical, dental, and vision plans.
• Participation in the CalPERS defined benefit retirement plan and voluntary 403(b), 401(k), and 457 savings options.
• Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program counseling and support services for employees and their families.
• Wellness programs and professional development opportunities.
• Insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level