HR Operations & Systems Specialist
About The Position
The HR Operations & Systems Specialist provides comprehensive support for Human Resources operations across the Agency. The immediate primary focus is supporting the implementation, migration, and ongoing administration of Paycom, including payroll processes, employee data, personnel records, HR workflows, and related Human Resources systems. The role also supports recruitment, hiring, onboarding, employee records, compliance, and ongoing personnel processes. As familiarity with the Agency and its Human Resources operations develops, the position is expected to assume broader responsibilities across additional areas of Human Resources. This evolving role is suited to an adaptable, organized, detail-oriented individual who is comfortable learning new technology and interested in professional development within Human Resources. Responsibilities may expand as the Agency’s needs change.
Requirements
- Two to four years of Human Resources, payroll, HRIS, recruiting, administrative, or related experience, or a bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
- Working knowledge of Human Resources practices, payroll processes, personnel documentation, and employment-related compliance.
- Experience with or ability to learn HRIS, payroll, applicant tracking, and learning-management systems.
- Strong technology aptitude and ability to learn and adapt to new systems and processes.
- Strong organizational and project-management skills, including the ability to manage multiple priorities and deadlines.
- Demonstrated attention to detail and commitment to accuracy.
- Ability to work appropriately with confidential and sensitive employee information.
- Effective written and verbal communication skills.
- Ability to work collaboratively with employees, supervisors, leadership, and external partners.
- Demonstrated initiative, adaptability, problem-solving skills, and willingness to assume new responsibilities.
- Proficiency with Microsoft Office and shared electronic document-management systems.
Nice To Haves
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Experience in a nonprofit, behavioral health, healthcare, child welfare, or human services environment.
- PHR, SHRM-CP, or other Human Resources certification.
- Experience with Paycom.
Responsibilities
- Serve as a key Human Resources team member in the implementation and transition to Paycom.
- Assist with migration, review, validation, and maintenance of payroll, employee, benefits, personnel, and other HR data within Paycom.
- Assist in establishing and documenting HR and payroll processes, workflows, and procedures associated with the new system.
- Support system testing, data validation, troubleshooting, and implementation activities.
- Assist employees and supervisors with the transition to Paycom and new HR and payroll processes.
- Support accurate and timely payroll processing, including reviewing employee changes, timekeeping information, deductions, and other payroll-related information.
- Review payroll and employee information for completeness and accuracy and assist in resolving discrepancies.
- Maintain required payroll documentation and records.
- Assist with converting paper and existing electronic personnel documentation into appropriate HRIS records and processes.
- Identify opportunities to improve efficiency, accuracy, consistency, and use of technology within HR processes.
- Develop working knowledge of Paycom functions used by the Agency and serve as an HR resource to employees and supervisors.
- Manage and maintain job postings for assigned programs and positions.
- Assist with candidate communication and movement through the recruitment and pre-employment process.
- Track completion of required pre-employment requirements, including background checks, drug screens, fingerprinting, and other required clearances.
- Coordinate remote pre-employment background checks and drug testing as needed.
- Support hiring, onboarding, employee records, compliance, and ongoing personnel processes.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
