HR Systems & Operations Analyst

Hall's Culligan Water•Wichita, KS

About The Position

The HR Systems & Operations Analyst supports the Human Resources team through HRIS management, data analytics, reporting, and process improvement. The role serves as a subject matter expert on HR data, translating employee lifecycle information into actionable insights that support informed decision-making, operational efficiency, and organizational objectives. The analyst works collaboratively with HR, IT, Finance, and other stakeholders to maintain data integrity, develop reports and dashboards, identify process improvements, and help ensure HR systems and practices remain accurate, efficient, and compliant. The position also supports core HR operations, including employee lifecycle transactions, driver qualification, unemployment claims, and mileage reimbursement administration. It requires technical and analytical skills, practical understanding of HR processes, discretion with confidential information, and the ability to balance multiple priorities in a dynamic environment.

Requirements

Bachelor’s degree in Human Resources, Business, Information Systems, or a related field, or an equivalent combination of education and experience.
At least 3 years of HRIS, HR operations, or HR data/reporting experience.
Microsoft Office 365 experience, including moderate to advanced proficiency in Microsoft Excel, such as pivot tables, formulas, and data analysis.
Strong analytical, problem-solving, decision-making, and organizational skills, with attention to detail.
Strong verbal and written communication skills, including the ability to translate data into a clear narrative for non-technical audiences.
Ability to work independently with minor direction and in a team environment, interfacing effectively with various departments and employees.
Proactive and adaptable approach to changing priorities.
Ability to handle highly confidential information with discretion and integrity.
Advanced working knowledge of HR processes, technology, and data analysis methods, with the ability to establish standards and best practices related to HR data reporting and governance.
Must successfully pass Company-required testing, such as a criminal background check, drug testing, and other vetting the Company deems necessary.

Nice To Haves

UKG report-writing experience.
SQL or Power BI experience.
Knowledge of DOT/FMCSA driver qualification requirements, including the Drug & Alcohol Clearinghouse.
Knowledge of Form I-9 and E-Verify.

Responsibilities

Serve as the subject matter expert on HRIS data structures, fields, and relationships, ensuring employee records are accurate, complete, and compliant with company policies and applicable regulations.
Manage day-to-day HRIS data operations, including data validation, routine audits, troubleshooting discrepancies, and resolving data quality issues.
Develop, test, and maintain HR reports, dashboards, and metrics to monitor workforce trends, including turnover, headcount, compensation, and time-to-fill.
Conduct compensation analysis to support annual merit cycles, pay plan changes, and other compensation-related initiatives.
Analyze HR data and present findings and recommendations to HR leadership to support strategic planning and informed decision-making.
Build working relationships across the organization to understand reporting needs and deliver actionable insights.
Develop and maintain documentation, including data definitions, standard reporting procedures, and user guides.
Identify opportunities to streamline HR processes and improve efficiency through HR systems, data, and analytics.
Escalate data quality concerns, reporting enhancements, and resource needs to HR leadership for review and prioritization.
Process employee lifecycle transactions in UKG, including onboarding, new hire paperwork, Form I-9 completion, orientation, position and pay changes, merit increases, and terminations.
Ensure new hires are accurately entered into required systems and set up for their first day.
Support administration and maintenance of employee records and HR processes, ensuring timely and accurate processing.
Assist with mileage reimbursement administration and reporting, partnering with Finance to reconcile HR data and resolve discrepancies.
Partner with HR leadership to monitor employment law changes across multiple states and help maintain compliant HR processes and system configurations.
Coordinate driver qualification requirements for Company drivers, including motor vehicle record reviews, DOT qualification files, drug testing, and pre-employment background checks.
Support compliance with applicable DOT and FMCSA requirements as they apply to Company operations.
Respond to unemployment claims and employment agency requests accurately, thoroughly, and within required deadlines.
Maintain strict confidentiality of employee personal, compensation, medical, and drug-testing information in accordance with Company policies and applicable laws.