HR & Office Coordinator

LAI Games•The Colony, TX

20d•Onsite

About The Position

The HR & Office Coordinator is a full-time, in-office individual contributor who provides hands-on support for Human Resources and daily office operations. This person is the primary HR contact for employees and handles core administrative work across payroll, benefits, recruiting, onboarding, offboarding, compliance, HR systems, and reporting. The role also manages the physical workspace, supports office events and safety initiatives, and provides flexible administrative assistance to other teams.

Requirements

3–5+ years of experience as an HR Coordinator, Office Manager, or in a blended Operations/HR role.
Exceptional interpersonal communication skills and an approachable, welcoming demeanor.
Solid understanding of baseline labor laws and regulations related to recruitment, employment contracts, and workplace policies.
Hands-on payroll processing experience.
Experience assisting with employee benefits programs, including health insurance, retirement plans, and leave policies.
Proactive, adaptable approach, including willingness to perform physical office tasks and learn new processes quickly.
Exceptional attention to detail, strong project management capabilities, and ability to multitask and prioritize autonomously.
Emotional intelligence and professional integrity, including the ability to maintain strict confidentiality.
Ability to build rapport and maintain positive working relationships with employees at all organizational levels.
High school diploma or equivalent required.
Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint, and SharePoint.

Nice To Haves

Experience with BambooHR or Trax.
Bachelor's degree in Human Resources or a related field; not required if offset by equivalent hands-on professional experience.
SHRM or HRCI certification.

Responsibilities

Serve as the central HR point of contact, answering employee questions about policies, benefits, onboarding, and workplace matters.
Process bi-weekly hourly and salaried payroll, review hours, process payroll data, and submit required reports to finance.
Complete bi-weekly reporting on 401(k) contributions and loan repayments.
Manage onboarding and initiate offboarding, including final payroll and termination of access to company platforms.
Prepare separation documentation for involuntary terminations, coordinate equipment retrieval, notify IT, and participate in termination meetings as needed.
Maintain BambooHR employee records and update annual benefit plans, holiday schedules, and time-off policies.
Oversee and maintain the Bonusly recognition platform.
Manage full-cycle recruitment, including posting roles, maintaining ATS records, conducting phone screens, scheduling interviews, completing reference and background checks, and extending offers.
Facilitate scheduled performance reviews by providing administrative guidance, tools, and templates to managers and employees.
Administer health, welfare, and retirement benefits in coordination with the broker, ADP, and Fisher Investments, and assist with compliance activities.
Conduct quarterly audits of HR platforms and assist with collecting data for monthly board reporting.
Anticipate, order, and restock office, kitchen, and workplace supplies.
Coordinate janitorial services and building maintenance, and manage office key distribution.
Process incoming and outgoing mail and deliveries daily.
Assist with planning and executing in-house training sessions, corporate meetings, and onsite employee events, including setup, logistics, budgeting, and teardown.
Provide miscellaneous administrative support to other teams as needed.
Assist with administration of the company travel program, including creating accounts for new employees and disabling accounts for terminated users.
Develop and monitor office safety initiatives.
Build positive professional relationships with employees, management, and external partners; respond to employee and office needs; collaborate across departments and coordinate with vendors.
Perform other duties as assigned.