HR & Office Coordinator

Targetti USA, Inc.•Costa Mesa, CA

20d•$24 - $28•Onsite

About The Position

Targetti USA, Inc. is seeking a motivated, organized HR & Office Coordinator to support its people and office operations in Costa Mesa, California. The role provides day-to-day administrative support to the HR Manager and helps maintain organized, efficient HR and general office processes. The position is open to full-time or part-time candidates, with the option of a four-day workweek; the schedule will be determined based on candidate availability and business needs.

Requirements

1–3 years of experience in an HR, office coordination, or administrative support role.
Familiarity with HR processes, including recruiting, onboarding, and benefits administration.
Proficiency in Microsoft Office Suite and experience with HRIS platforms.
Strong organizational skills and the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
High level of discretion and professionalism when handling confidential information.

Nice To Haves

Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.

Responsibilities

Provide day-to-day administrative and organizational support to the HR Manager.
Assist with recruitment by posting openings, reviewing applications, scheduling interviews, communicating with candidates, and coordinating hiring activities.
Coordinate new-hire onboarding, including preparing documentation, scheduling orientations, and organizing training activities.
Maintain employee personnel files, HR records, and internal tracking systems, ensuring information is accurate and up to date.
Track and coordinate performance reviews, introductory-period evaluations, training schedules, and other HR deadlines.
Assist with benefits administration, enrollment activities, and employee communications.
Support payroll and timekeeping administration by reviewing records and following up on missing or incomplete information.
Prepare HR correspondence, employee announcements, forms, and other internal communications.
Coordinate employee engagement activities, recognition programs, company lunches, and employee events.
Assist with maintaining and updating HR policies, procedures, and employee resources.
Follow up with employees and managers to obtain required information, documentation, and approvals.
Support special HR projects and identify opportunities to improve administrative processes and efficiency.
Handle confidential employee information with professionalism and discretion.
Assist with coordinating office supplies, purchasing, and vendor communications.
Help organize company meetings, events, and other office activities.
Provide administrative assistance to management and other departments as needed.
Maintain organized records, files, and administrative documentation.
Support general office operations to help maintain an efficient and professional work environment.