HR Data Specialist | HR - Operations Services

UF Health•Leesburg, FL

10d•Remote

About The Position

The HR Data Specialist is responsible for the accurate and timely maintenance of employee data in the UF Health PeopleSoft HCM system. The role operates at an enterprise level, ensuring data integrity, compliance with organizational policies and regulatory requirements, and alignment with standardized HR processes. The specialist serves as a steward of workforce data supporting HR operations, reporting, and downstream processes, while maintaining audit readiness, accuracy, and confidentiality. The position supports multiple UF Health markets and applies standardized workforce data practices. Depending on operational needs, the specialist may support Job Data, Position Data, Compliance, and other workforce administration functions.

Requirements

At least 3 years of experience working in PeopleSoft HCM or a similar enterprise Human Resources Information System (HRIS).
Strong written and verbal communication skills, including the ability to interact professionally with individuals at all levels of the organization, including leadership.
Sound judgment, diplomacy, and tact when addressing sensitive matters, resolving concerns, and navigating challenging conversations while maintaining positive working relationships.
Proficiency with PeopleSoft, Excel, and reporting.
Ability to learn other HRIS/HCM applications.

Nice To Haves

Associate’s or Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, Information Systems, or a related field.

Responsibilities

Maintain and update employee records in PeopleSoft HCM, ensuring accuracy, completeness, and data integrity.
Process HR transactions related to hires, transfers, promotions, compensation changes, terminations, and organizational updates.
Audit and validate employee data for compliance with organizational policies, regulatory requirements, and HR standards.
Research, troubleshoot, and resolve data discrepancies in a timely manner.
Support HR reporting, workforce analytics, and downstream business processes through accurate data management.
Collaborate with HR, Payroll, Benefits, Talent Acquisition, departmental leaders, and other operational partners to ensure accurate employee information.
Maintain confidentiality of sensitive employee and organizational data.
Assist with system testing, process improvements, and implementation of HR system enhancements.
Support internal and external audits by providing accurate documentation and data validation.
Develop and maintain process documentation, standard operating procedures, and data governance practices.
Monitor data quality trends and recommend solutions to improve accuracy and efficiency.
Respond to employee and stakeholder inquiries related to HR data and transactions while providing exceptional customer service.
Research complex employee job and position discrepancies, identify root causes, and coordinate resolutions.
Apply standardized workforce data practices across multiple UF Health markets.