HR Data Specialist

State of Indiana•Indianapolis, IN

10d

About The Position

The HR Data Specialist works with State agencies that use the HR PeopleSoft system, reviewing, auditing, approving, or requesting corrections to employment actions involving employees and contingent workers. Actions include hires and rehires, leave administration, promotions, demotions, department, reporting, or location changes, transfers, pay adjustments, and personal information changes. The specialist uses the ASM ticketing system to handle customer questions and manual workflows, keeping status updates timely and accurate. The role also assists with Long-Term Disability employee record maintenance, prepares reports using Excel, Tableau, and other reporting tools, and maintains files according to personnel-file retention guidelines. Customer inquiries should receive a timely response within 48 business hours. Other related duties may be assigned. The position is with the Indiana State Personnel Department, which provides shared human resources services to executive branch agencies. A degree is not required. The salary traditionally starts at $37,648 and may vary based on education and work experience. This role may be used in a supervisory capacity based on agency needs.

Requirements

Intermediate-to-advanced ability to use a human resource information system (HRIS).
Ability to follow instructions.
Ability to operate commonly used manual and automated office equipment.
Intermediate-to-advanced ability to use Microsoft Office software products.
Ability to type accurately and in a timely fashion.
Ability to perform multiple tasks simultaneously.
High level of organizational skills.
Ability to work independently.
Specialized knowledge of personnel forms and their purpose.
Ability to attend to detail and maintain accuracy and confidentiality.
Ability to communicate effectively.
Considerable knowledge of the State of Indiana’s human resources functions, systems, processes, procedures, and practices.
Considerable knowledge of departmental functions and agency organization.
Ability to perform essential functions with or without reasonable accommodation.
No degree is required.

Responsibilities

Review, audit, approve, or request corrections to employment actions entered in the HR PeopleSoft system, including hires and rehires, leave administration, promotions, demotions, department/reporting/location changes, transfers, pay adjustments, and personal information changes.
Use the ASM ticketing system to address customer questions and manual workflows, and enter timely, accurate status updates.
Assist with maintenance of employee records for Long-Term Disability as needed or requested.
Research and prepare reports using Excel, Tableau, and other reporting tools.
Assist with file maintenance in accordance with personnel-file retention guidelines.
Respond to customer inquiries within 48 business hours.
Perform other related duties as assigned.
May serve in a supervisory capacity based on agency needs.

Benefits

Three medical plan options including prescription coverage, plus vision and dental plans.
Wellness Rewards Program with gift card rewards for completing wellness activities.
Health savings account with bi-weekly state contribution.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies, including 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave.
12 paid holidays, or 14 in election years.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.