HR Support Services Data Integrity Specialist

The Beach • Long Beach, CA

1d • Onsite

About The Position

The Human Resources Data Integrity Specialist works under the general direction of the Human Resources Support Services Manager to ensure accurate and timely data entry, data auditing, document review, and technical-letter compliance. The position independently performs activities that support compliant and timely employment processing in the PeopleSoft CMS-HR system. Additional duties include Employee Self Service (ESS) Help Desk support, testing software releases, and other Human Resources projects. The role provides access to confidential and sensitive employee information.

The specialist processes and audits staff, faculty, student, and person-of-interest transactions; supports payroll functions across campuses; and provides employees with accurate, responsive assistance using ESS. The appointment is temporary for one year, with no permanent status granted, and may end earlier. It is a 1.0 time-base appointment of 40 hours per week. The position is based in California, as CSU employees must reside in California upon hire and may not perform CSU-related work outside the state.

Requirements

• Equivalent to a bachelor's degree in a related field.
• Exceptional attention to detail and ability to accurately process and audit a high volume of personnel transactions.
• Knowledge of CSU and university personnel policies, payroll procedures, PeopleSoft HR systems, CSU technical letters, collective bargaining agreements, and payroll regulations.
• Ability to review, validate, and enter complex employment data while ensuring compliance, accuracy, and data integrity.
• Strong analytical, communication, problem-solving, organizational, and customer-service skills.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow university policies, procedures, and guidelines, including those concerning safety, civility, information security, and nondiscrimination.
• Ability to contribute to a positive university experience and support the university's commitment to a vision of excellence.
• Satisfactory completion of a required background check, including a criminal records check.
• Must reside in California upon date of hire and perform CSU-related work within California.

Nice To Haves

• Two years of related experience.
• Data entry experience.

Responsibilities

• Enter and audit staff, faculty, student, and person-of-interest data, reviewing documentation and ensuring accurate, compliant PeopleSoft entry.
• Maintain data integrity with Payroll and support departments with onboarding and employment transactions.
• Process leave and pay transactions for multi-campus payroll functions; resolve discrepancies, interpret CSU guidance, troubleshoot PeopleSoft issues, and assist with audits and workflow monitoring.
• Provide Employee Self Service Help Desk support by answering inquiries, assisting walk-in customers, documenting cases, and providing accurate information about employee HR data.
• Test new software releases and contribute to other Human Resources projects as required.
• Review and validate complex employment data and identify and resolve discrepancies in collaboration with departments and Human Resources offices.
• Provide guidance and training on procedural requirements, maintain accurate records, and support timely completion of transactions.
• Develop process documentation, electronic forms, and workflows, and manage onboarding-related activities.
• Process and support leave, disability, compensation, separation, and special payment transactions in collaboration with payroll, budget, fiscal, and HR partners across campuses.
• Reconcile data, audit reports, monitor transaction statuses, and recommend corrective actions to support payroll accuracy and operational efficiency.
• Perform other assigned duties and contribute to a positive, service-oriented university experience.

Benefits

• Up to 24 vacation days per year, depending on employee group and/or length of service.
• 14 paid holidays.
• 12 sick days annually with unlimited accrual.
• Medical, dental, and vision plans.
• Participation in the CalPERS defined benefit retirement plan and voluntary 403(b), 401(k), and 457 savings options.
• Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program counseling and support services for employees and their families.
• Wellness programs.
• Professional development opportunities.
• Life, disability, and pet insurance options.

What This Job Offers

• Job Type: Full-time