HR Coordinator

Therma - Stor LLC • Madison, WI

6d

About The Position

The Human Resources Coordinator provides administrative and operational HR support for Therma-Stor and a group of Madison Air businesses in the Dehumidification and Dedicated Outdoor Air System (DOAS) space. Working across five distinct businesses, the coordinator handles recurring HR processes, supports leaders and employees, and helps ensure work is completed accurately, consistently, and on time.

This collaborative role requires strong organization, sound prioritization, and proactive communication with direct and indirect leaders. It offers broad exposure to recruitment, onboarding, employee relations, employee engagement, safety, reporting, and project management, while building an understanding of multiple businesses and operating models.

The coordinator builds effective relationships with HR and business leaders, managers, employees, and shared-service partners; communicates priorities, progress, risks, and decisions; balances business-specific needs with consistent HR practices; handles confidential information with sound judgment; and organizes work across stakeholders, deadlines, and changing priorities.

Therma-Stor is an innovation leader in advanced heat-transfer and water-management technologies, founded in Madison, Wisconsin, in 1977. Its brands include Quest, Anden, Phoenix, and Origen. Therma-Stor is part of Madison Air, a group of entrepreneurial businesses focused on helping customers realize the value of better air. Candidates must be legally authorized to work in the United States; employment visa sponsorship or takeover of sponsorship is unavailable.

Requirements

• Strong organizational and project-management skills, including the ability to prioritize multiple assignments and recurring deadlines.
• Clear, proactive written and verbal communication skills, including comfort working with leaders who do not directly manage the role.
• Strong attention to detail and commitment to accurate, timely follow-through.
• Ability to handle confidential information with discretion and sound judgment.
• Proficiency in Microsoft Excel, Co-Pilot, Outlook, Teams, and Word.
• Legally authorized to work in the United States; employment visa sponsorship or takeover of sponsorship is not available.

Nice To Haves

• Bachelor's degree in Human Resources, Business, or a related field, or an equivalent combination of education and relevant experience.
• Prior experience in HR coordination, project coordination, executive or administrative support, recruiting coordination, or a similar role.
• Experience with HR information or applicant-tracking systems such as Workday.
• Interest in building broad HR capability within manufacturing and multi-business environments.

Responsibilities

• Serve as a first point of contact for routine employee and manager HR questions, resolve administrative matters, and escalate complex issues to the appropriate HR leader.
• Support full-cycle recruiting for hourly and salaried positions, including job postings, interview scheduling, candidate communication, pre-employment steps, and new-hire documentation.
• Coordinate onboarding and orientation across supported businesses and ensure leaders, new hires, and internal partners receive timely information and materials.
• Support employee relations processes through documentation, meeting coordination, follow-up tracking, and consistent application of established HR practices.
• Coordinate employee engagement activities, communications, recognition efforts, events, and follow-up actions.
• Support safety administration and related HR activities, including training coordination, documentation, reporting, communication, and action-item follow-up.
• Maintain employee data and records in HR systems and support personnel file audits, reporting, and accurate recordkeeping.
• Maintain and distribute recurring HR metrics and reports, including headcount, attendance, recruiting, and other people-related measures.
• Support benefits administration, open enrollment, and other recurring HR programs as assigned.
• Coordinate annual talent reviews, succession planning, performance-review cycles, calibration preparation, and monthly business and people performance reviews.
• Manage assigned cross-business projects by establishing work plans, tracking milestones and owners, communicating status, and escalating risks or competing priorities.
• Anticipate administrative needs, identify process gaps, and recommend practical improvements to strengthen consistency, communication, and execution across supported businesses.
• Build relationships across five businesses and proactively communicate priorities, progress, risks, and required decisions to direct and indirect leaders.
• Balance business-specific needs with consistent Madison Air and Therma-Stor HR practices; use sound judgment and maintain confidentiality.
• Organize work across multiple stakeholders, recurring deadlines, and changing priorities while maintaining follow-through.

Benefits

• Competitive pay and comprehensive benefits.
• Meaningful work with respected brands and innovative products.
• Collaborative environment where ideas, initiative, and dependable execution are valued.
• Broad HR exposure and development opportunities across Therma-Stor and the Madison Air family of businesses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level