HR Coordinator

Tyson & Mendes LLP•San Diego, CA

About The Position

The HR Coordinator supports the new hire experience from offer acceptance through onboarding and helps maintain accurate time, attendance, and payroll data. The role coordinates start dates, pre-employment paperwork and verifications, onboarding agendas, and employee information in ADP. It also supports timecard updates, overtime reporting, and data checks between HR systems. The coordinator communicates with new hires, employees, and internal teams while handling confidential information with care. The role also supports offboarding by verifying termination records, coordinating the return of equipment, and recording termination KPI data. Additional duties include maintaining employee records, tracking onboarding metrics, improving onboarding materials and processes, and performing other assigned HR duties.

Requirements

Bachelor’s degree required.
At least 3 years of experience in human resources.
Working knowledge of onboarding processes, Form I-9 and E-Verify, and background check procedures.
Experience with an HRIS and payroll system.
Strong understanding of time and attendance policies and applicable state wage-and-hour laws, including overtime and meal and rest breaks.
Proficiency in Microsoft Office or equivalent.
Strong organizational and time-management skills, including the ability to manage multiple tasks simultaneously.
Excellent written and verbal communication skills.
High level of discretion when handling confidential information.

Nice To Haves

Experience with ADP and BambooHR is preferred.

Responsibilities

Coordinate start dates and support new hires during preboarding by answering questions, following up on open items, and resolving issues.
Send new hire paperwork, track completion, and collect and verify new hire information, including mailing addresses.
Review new hire information for accuracy and completeness before start dates.
Initiate and monitor background checks and communicate their status to the HR Manager.
Send E-Verify+ invitations and complete I-9 verifications.
Create personalized onboarding agendas based on each new hire’s role, office, and department.
Enter new hires into ADP and verify pay, tax, and employment details.
Respond to new hire questions during their first days and weeks of employment.
Verify termination information in the HRIS and coordinate with IT on timely return of firm laptops and other equipment.
Gather and enter termination KPI data in the HRIS.
Verify bereavement leave and jury duty requests, including eligibility and required documentation under firm policy.
Prepare and analyze overtime reports and flag discrepancies or questions to payroll or managers.
Assist with timecard updates for new hires and guide Time & Attendance Supervisors on escalated requests.
Enter and maintain employee information in ADP and cross-check records between BambooHR and ADP, resolving discrepancies as needed.
Maintain accurate, confidential employee records in compliance with firm policy and applicable law.
Track onboarding metrics and report status as requested.
Help identify and improve onboarding processes, checklists, and templates.
Perform other HR duties as assigned.

Benefits

Comprehensive benefits coverage, including plans available at zero employee cost; the stated average annual employee contribution for health, vision, and dental coverage is $700–$1,700.
Employee Assistance Program through HealthAdvocate.
401(k) program with a 100% match on the first 3% contributed and a 50% match on the following 4–5%.
Vacation time accrued annually at the employee’s base rate.
Monthly technology reimbursement of $60.
Paid parental leave at base pay.
37.5-hour standard workweek designed to promote balance and prevent burnout.
Educational reimbursement for eligible non-attorney team members, up to $3,500 per calendar year.
Internal diversity and inclusion programs, including the Women’s Initiative and Young Professionals Initiative.
Firm-wide charitable giving program.
Social and off-site events throughout the year.
Overtime paid at 1.5 times the regular hourly rate, as needed.