HR Coordinator

Nestle Operational Services Worldwide SA•Glendale, AZ

19d•$42,970 - $60,332

About The Position

Under the direction of the Facility HR Manager, the HR Coordinator provides administrative, transactional, and employee-facing support for the facility HR function. The role coordinates core HR processes, maintains accurate employee data and records, supports a positive employee experience, and routes complex employee relations, policy, compliance, and talent matters to the HR Generalist or HR Manager. The role supports HR operations, recruiting and onboarding, employee changes, timekeeping and payroll administration, HR systems, employee engagement, compliance, and continuous improvement. It involves coordinating processes for hourly and salaried hiring, assisting employees and managers with routine questions, and supporting facility-wide HR activities. The position requires maintaining confidentiality, managing competing priorities, and providing support across shifts based on business needs.

Requirements

High school diploma or equivalent required.
Ability to maintain confidentiality, manage multiple priorities, and provide support across shifts based on business needs.
Coordinate multiple employee-facing and administrative processes with competing deadlines.
Maintain detailed and confidential employee records and data.
Provide responsive customer service and communicate effectively with employees at all levels.
Use sound judgment to resolve routine questions and escalate complex or sensitive matters.
Support process improvements, standard work, and technology-enabled ways of working.

Nice To Haves

Associate degree, college coursework, or HR certification preferred.
2+ years of experience in HR coordination, administrative support, payroll, recruiting coordination, employee services, or a related role preferred.
Experience in a manufacturing, distribution, warehouse, or other operational environment preferred.
Proficiency with Microsoft Office; experience with HRIS, timekeeping, payroll, or applicant tracking systems preferred.

Responsibilities

Serve as an initial point of contact for routine employee questions and connect employees with appropriate HR resources or support teams.
Provide administrative support to the facility HR team, including scheduling, communications, document preparation, file management, and meeting coordination.
Maintain employee records, organizational charts, personnel files, required postings, and HR documentation accurately and confidentially.
Generate and maintain routine reports related to headcount, attendance, turnover, staffing, new hires, and employee movement.
Coordinate job postings, interview scheduling, candidate communications, pre-employment activities, and recruiting records for hourly and salaried hiring.
Coordinate new-hire onboarding, orientation logistics, system access, badges, equipment, and required documentation.
Provide administrative support for transfers, promotions, leaves, job changes, and offboarding activities.
Partner with hiring managers, recruiters, facility stakeholders, and centralized HR teams to support timely and accurate employee transactions.
Provide administrative support for facility timekeeping and payroll processes, review routine reports, and follow up on discrepancies.
Complete routine data entry and employee transactions in applicable HR systems and monitor completion of required activities.
Assist employees and managers with routine system, payroll, timekeeping, and benefits questions using established resources and escalation channels.
Support HR audits, records retention, annual HR processes, and data validation activities.
Coordinate employee engagement, recognition, community involvement, and culture-building activities for the facility.
Support facility HR communications, employee surveys, service anniversaries, events, and employee feedback activities.
Maintain an accessible HR presence across the facility and support a welcoming, respectful, and inclusive employee experience.
Provide administrative and documentation support for compliance activities, audits, employee relations matters, and investigations as directed.
Recognize and promptly escalate sensitive concerns, policy questions, accommodation or leave matters, and potential employee relations issues.
Support standardized One Operations HR processes, digital tools, job aids, and process improvements that increase accuracy, efficiency, and employee access to support.