HR Coordinator

Mammoth Distribution•Los Angeles, CA

5d•$75,000 - $80,000•Hybrid

About The Position

Mammoth Distribution is hiring a full-time HR Coordinator to support organized, connected people operations across its production, manufacturing, facilities, lab, quality control, and inventory teams. Reporting to the Chief Human Resources Officer (CHRO), this role manages HR administration and HRIS records, applies AI and automation to routine HR work, coordinates culture initiatives and recognition, manages internal communications, and supports employee relations matters. The position is based in North Hollywood, California, with four days onsite and one remote day each week. The schedule is Monday through Friday. The HR Coordinator handles daily administrative work, onboarding and offboarding, HR technology and reporting, employee events, newsletters and announcements, and tracking of employee-relations and performance-management actions. The role also provides backup support for payroll, benefits, and recruiting, answers routine employee questions, and escalates sensitive or complex issues to the appropriate HR team member. The job requires regular work across office, production, and warehouse environments, including frequent computer use, extended sitting or standing, and occasional lifting of files, boxes, and event materials weighing up to 25 pounds. Compensation is $75,000–$80,000 per year, depending on experience. Medical, dental, vision, and life insurance are available after 60 days.

Requirements

2–4 years of experience in HR, people operations, or office administration; HR experience is strongly preferred.
Hands-on experience with an HRIS and ability to learn new systems quickly.
Comfort using AI tools, with good judgment about accuracy, privacy, and confidentiality.
Advanced skills in Google Workspace and/or Microsoft Office, especially Excel or Google Sheets, including formulas, pivot tables, and basic dashboards.
Experience administering Slack or similar collaboration tools.
Event-planning experience, including budget and vendor management.
Strong writing and editing skills and confidence presenting to groups, including production-floor audiences.
Exceptional organization and attention to detail, with the ability to manage multiple deadlines and follow through independently.
Basic knowledge of HR practices and employment law, and judgment to know when to escalate.
Discretion and professionalism when handling confidential and sensitive information.
Friendly, approachable manner with frontline employees and supervisors.
Ability to work across office, production, and warehouse environments, including regular floor presence and significant temperature variation.
Frequent computer use for extended periods of 8 or more hours.
Ability to sit or stand for extended periods, including standing to present at Production meetings and staff events.
Ability to occasionally lift and move files, boxes, and event materials weighing up to 25 pounds.
Ability to communicate effectively in person, in writing, and in group settings, with or without reasonable accommodation.

Nice To Haves

Experience in a manufacturing, production, warehouse, or distribution environment.
Cannabis industry experience.
Experience with HRIS platforms such as Paycom, Paylocity, ADP, UKG, or BambooHR.
Experience with Canva or similar design tools.
Spanish proficiency.

Responsibilities

Manage day-to-day HR administration, including scheduling, electronic filing, personnel-file maintenance, and accurate HRIS data entry.
Coordinate onboarding and offboarding by preparing paperwork, arranging new-hire orientation, and maintaining HRIS checklists.
Use AI tools and automation to draft communications, summarize information, create templates, and streamline repetitive HR workflows while protecting confidential employee data.
Administer HR technology, including the HRIS, e-signature and digital forms, shared drives, and Slack, and assist with evaluating and rolling out new tools.
Build and maintain HR reports and dashboards, including headcount, turnover, and training completion, and prepare a monthly people-metrics package for the CHRO.
Plan and execute companywide culture initiatives, employee events, and recognition programs, including vendor, logistics, and budget management.
Write, design, and distribute the monthly employee newsletter through email, Slack, and print; administer HR Slack channels and maintain the company intranet.
Prepare HR announcements and support presentations at Production and tailgate meetings.
Support employee relations by scheduling meetings, taking notes during interviews and investigations, maintaining the ER case log, and tracking follow-up actions as directed by the HR team.
Track corrective-action write-ups and performance-review deadlines, and remind managers to keep them current.
Provide backup support for payroll, benefits, and recruiting, including interview scheduling and new-hire paperwork.
Answer routine employee HR questions and route sensitive or complex matters to the appropriate HR team member.