HR Coordinator

Southwest Womens Oncology Inc•Albuquerque, NM

46d•Onsite

About The Position

The HR Coordinator manages the day-to-day operational and administrative functions of the HR department across onboarding and offboarding, benefits administration, HRIS and records management, payroll and timekeeping support, compliance tracking, and vendor coordination. Reporting to the HR Director, the role supports an 80-person practice and helps maintain accurate, compliant HR operations across Southwest Women's Oncology and the Optimum platform. The coordinator works with the HR Director on compliance tasks, projects, audits, and administrative support; with the HR Generalist on recruiting-to-onboarding handoffs; with hiring managers and department leads on start dates, system access, and documentation; and with Finance and Payroll on benefits invoice reconciliation. The role is suited to someone organized, discreet, detail-oriented, and able to take ownership of assigned work.

Requirements

Associate's degree in Human Resources, Business Administration, or a related field; equivalent experience is considered.
1–3 years of HR or related administrative experience.
Working knowledge of HRIS and payroll systems.
Strong organizational skills and exceptional attention to detail.
High level of discretion when handling confidential employee information.
Effective written and verbal communication skills.

Nice To Haves

Experience in a healthcare setting, particularly outpatient or oncology.
Familiarity with credentialing workflows and vendor coordination.
Bilingual English/Spanish.

Responsibilities

Process new-hire paperwork, I-9/E-Verify, background checks, and drug screens.
Collect licenses, diplomas, certifications, and other required documents and route them to the credentialing vendor.
Coordinate start dates with hiring managers based on credentialing clearance status.
Schedule orientation and submit system access requests for EHR, badges, and email.
Process terminations, including exit paperwork, COBRA notifications, and coordination of final pay with payroll.
Process benefit enrollments and life-event changes, and serve as the first point of contact for routine employee benefits questions.
Reconcile monthly benefits invoices with the Finance Department and support open-enrollment logistics, communications, scheduling, and tracking.
Maintain accurate employee data in the HRIS and payroll system, and manage physical and digital personnel files according to retention requirements.
Prepare routine reports for the HR Director, including headcount, turnover, and PTO balances.
Support timekeeping administration and troubleshoot time-entry errors with the Practice Administrator, managers, and payroll.
Track PTO accruals and balances and coordinate with payroll to resolve pay discrepancies.
Maintain required workplace postings and track mandatory training completion, including HIPAA, OSHA bloodborne pathogens, and harassment prevention.
Track FMLA and ADA leave paperwork; leave determinations are made by the HR Director.
Support internal and external audits, maintain OSHA logs and other non-clinical compliance records, and support credentialing efforts by tracking vendor turnaround times and deadlines.
Assist the HR Director with priority projects, special initiatives, and administrative tasks.
Draft and maintain HR correspondence, templates, and internal documentation as directed.
Act as a reliable, discreet operational partner who takes ownership of assigned work and follows through.