HR Coordinator

UNION HEALTH CENTER INC • New York, NY

84d • $32 - $35 • Onsite

About The Position

The Union Health Center (UHC) is seeking a full-time HR Coordinator to join our team! The Union Health Center (UHC) is an innovative primary and multi-specialty center focused on providing well-coordinated and accessible healthcare. UHC has been providing care to New Yorkers for over one hundred years to union members and their families. The center is built around a team-based model that integrates health coaches and serves a diverse patient population. UHC maintains Primary Care PCMH recognition and is certified as an Article 28 facility. The Human Resources Coordinator assists the Human Resources Director with the implementation of Human Resources and Company policies and procedures. Primarily supporting HR functions across talent acquisition, employee relations, benefits administration, Payroll and compliance. This position involves managing and maintaining the HRIS system, coordinating employee onboarding and evaluations, and assisting with strategic HR initiatives to foster a positive workplace environment. The Human Resources Coordinator will serve as a key point of contact for employees and managers, ensuring HR operations align with organizational goals.

Requirements

• Two (2) plus years of previous HR experience preferably in a medical environment.
• Strong interpersonal, oral, written communication and collaborative skills.
• Strong computer skills i.e. Efficient in use of HRIS systems (Paycom a plus), MS suite.
• Must be detail oriented.
• Works well on own initiative as well as a part of a team.
• Ability to maintain confidentiality i.e. respect employees’ privacy.
• Ability to act with discretion.
• Min: AS degree or above preferred in Business HR discipline / High School Diploma / Equivalency with 2-3 years related work experience.

Nice To Haves

• Paycom a plus
• SHRM certification a plus

Responsibilities

• Coordinates full cycle talent acquisition processes including sourcing candidates through ATS platforms i.e. Paycom / Indeed. Job postings, preliminary interviews, background checks, generate offer letters etc. Full cycle employee termination admin process.
• Assist with maintaining job descriptions and classification structure. Support wage and salary alignment with internal guidelines as directed.
• Coordinates employee onboarding, orientation sessions, and training & development programs.
• Performs diversified duties in the processing and monitoring of the employee benefits program. Maintains all benefits / personnel files. Coordinates employees’ benefits programs such as retirement plans, medical and dental plans, life insurance, and LOA’s i.e. temporary & long-term disability programs.
• Handles benefit inquiries and complaints to ensure quick, efficient and courteous resolution. Maintains timely dialogue re employees inquiries / request – (2 business days acknowledgement of receipt of an employee request), timely response / resolution of issue, via telephone or email / teams to facilitate proper and complete utilization of benefits for all employees.
• In collaboration with the Human Resources Director, coordinates employee evaluation processes and supports performance management initiatives.
• Maintain accurate HR data entry and records within HRIS systems i.e. maintains time and attendance systems.
• Support compliance with employment & labor law regulations including FMLA, OSHA standards, workers' compensation, and retirement in collaboration with HRD.
• Assist in “change management” projects related to organization design and workforce management strategies.
• Facilitate employee engagement / relations efforts by addressing employee concerns and promoting effective communication skills across teams. Strategic member of the Employee Engagement Committee.
• Prepares and processes bi-weekly payroll through payroll system for approval by HR Director and CEO. Coordinates with payroll provider to ensure accurate payroll processing.
• Process all bi-weekly, monthly, quarterly and annual reports related to Payroll. In conjunction with the HRD - prepares for external Yearly Payroll Audits.
• Responsible for the Accounts Payable function, processing invoices, coding for approval and running reports as required for the HR Dept.
• Support conflict management initiatives and contribute to organizational culture development. Emotional Intelligence a must.
• Track detailed / relevant HR data to create reports on HR metrics using data collection tools for strategic planning purposes i.e. turnover reports, time to hire etc.
• Perform special assignments as directed by the Human Resources Director and/or the Executive Office.
• Prepare weekly reports of all tasks status. Use this information to produce weekly / monthly / Annual HR reports as required.

Benefits

• PSLF eligible
• 100% Employer Contribution to Pension Fund
• 403(b)
• Medical, Dental, Vision, Prescription drug coverage
• Professional Development - Tuition Reimbursement, License/Certification Reimbursement
• Paid time off (PTO): Vacation, Sick, Personal and Holidays
• Flexible spending account / Commuter plans
• Life insurance
• Employee Assistant Program
• Retirement Plans

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree