HR Coordinator

USHP•Rockville, MD

About The Position

The HR Coordinator partners with division and recruitment leadership to manage employee life-cycle logistics. The role focuses on streamlining onboarding, supporting the Human Resources team, and creating a positive employee experience through reliable employee and organizational support. The ideal candidate is detail-oriented and proactive, with strong organizational, project coordination, and communication skills.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field.
At least 2 years of experience in HR coordination or a similar role, with a focus on onboarding.
Strong organizational and multitasking skills, with the ability to manage multiple priorities.
Excellent verbal and written communication skills and a professional, approachable demeanor.
Proficiency in Human Resources Information Systems and ability to learn new systems quickly.
Knowledge of credentialing and enrollment processes.
Attention to detail and commitment to maintaining confidentiality.

Nice To Haves

Additional HR certification such as aPHR, PHR, or SHRM-CP.
Experience working in a healthcare or medical environment.

Responsibilities

Oversee enterprise onboarding to ensure new hires are integrated seamlessly and efficiently.
Coordinate onboarding under the direction of the Manager, HR Operations, partnering with Recruiters and Office Managers to monitor readiness, follow up on outstanding requirements, and escalate concerns.
Support Office Managers with first-day expectations and schedules.
Initiate and review background checks and drug screenings, coordinate required documentation, and escalate findings to the HRBP.
Complete employer-side I-9 administration and E-Verify cases, coordinate in-person document verification with Office Managers, and escalate issues to the HRBP and Legal as needed.
Enter new hires into BambooHR and ensure completion of onboarding tasks.
Process approved terminations in BambooHR and upload supporting documentation.
Coordinate exit interviews and surveys, compile monthly exit data reports, and share findings with the HRBP and Manager, HR Operations.
Provide administrative support and guidance to managers, employees, and the HRBP throughout offboarding.
Manage new-hire data and review, approve, or request more information for personal information changes in BambooHR.
Enter approved job, compensation, employment status, and reporting changes, including corporate transfers and leave or return-status updates; coordinate payroll and benefits impacts with the People Operations Systems Partner.
Complete employee data audits and prepare routine workforce reports, including headcount and location data.
Support the HRBP in managing enterprise leave and accommodation cases by distributing paperwork and coordinating follow-up.
Maintain confidential leave and accommodation records and route documentation to the HRBP for review and determination.
Maintain the shared HR leave tracker, monitor leave dates and documentation deadlines, coordinate return-to-work documentation, and escalate outstanding items to the HRBP.
Verify approved leave hours, including intermittent FMLA, in BambooHR and communicate paid and unpaid time, benefit premium obligations, and related adjustments to the People Operations Systems Partner.
Assist the People Operations Systems Partner with compiling paysheets and supporting payroll documentation.
Coordinate payroll updates related to approved employee changes and leave, ensuring complete and accurate information is submitted by payroll deadlines.
Support payroll review with the HRBP and People Operations Systems Partner by identifying and resolving discrepancies before approval and processing.
Provide daily operational, organizational, reporting, and special-project support to the Human Resources team.
Manage the HR inbox with timely, compassionate service, routing and escalating requests as appropriate.