HR Coordinator

Los Angeles Regional Food Bank • Los Angeles, CA

74d • $25 - $30 • Onsite

About The Position

The position of HR Coordinator will be responsible for providing administrative support and performing a variety of Human Resources functions. These functions include onboarding, compliance, benefits, employee/labor relations and maintaining human resources records, policies, forms, and all other responsibilities as directed. Ensures all records, reports, forms processing, and handling of confidential and time-sensitive documents is kept in line with policy and established practice. Reports to and receives supervision from the HR Solutions Director and works closely with the HR team.

Requirements

• Bachelor of Arts degree in Business Administration or related field of study; and 2 – 3 years’ experience in Human Resources within a non-profit or unionized environment; or equivalent combination of education and experience.
• Knowledge of CA employment and wage & hour laws.
• Must be resourceful and possess strong analytical skills with the ability to think creatively to solve problems
• Ability to work cohesively as a team as well as work independently, demonstrating a service-first ethic
• Well organized and detail oriented, highly adaptable and be able to maintain challenging projects
• Excellent interpersonal communication skills with strong EQ and relationship-building skills
• Must be able to use and acquire knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation.
• Must be proficient in MS Word, Excel, PowerPoint and use of the Internet, with working knowledge of HRIS systems such as Paychex, ADP, etc.
• Highly adaptable, flexible and attentive to details.
• Tactful, empathetic and able to maintain confidentiality.
• Passion for the advancement of the organization’s mission.
• Bilingual English/Spanish.
• Passion for the Food Bank’s mission and commitment to the values of the organization: collaboration, inclusion, diversity, equity, accessibility, respect, service, stewardship & accountability.
• Possess a valid California Driver’s License and have access to a reliable, insured vehicle.
• Must be able to travel within Los Angeles County as required.
• Work assignments may include various facilities and hubs across Los Angeles County, including locations in Los Angeles and the City of Industry, CA.
• Flexibility to commute between Food Bank facilities as needed is essential.

Responsibilities

• Provide customer-centric, responsive and accurate information to internal clients through phone, in-person and email interactions.
• Emphasize the importance of building healthy teams and business relationships through empathy, respect, fairness and adherence to applicable state and federal laws.
• Answer employee questions about policies and procedures, and refer to other HR team members as needed.
• Communicate all concerns regarding HR, Payroll and Staffing to the appropriate Supervisor on a timely basis.
• Assist with employee/labor relations and compliance matters as needed.
• Support onboarding and new hire process.
• Work with our MarComm team to design flyers, posters and e-messages for engagement activities, health & wellness challenges, and surveys.
• Assist with HR and company-wide events and programs.
• Assist with various committees and councils (Events Committee, Health and Wellness Committee, IDEA Council).
• Schedules and coordinates company-wide trainings.
• Direct interaction, employee experience, internal customer service, engagement, and relationship-building.
• May serve as back-up to Front Desk Attendant, assisting with visitors and conference room reservations/setup as needed.
• Work with the HR team to process all department invoices and vendor payments and expense them in Abacus.
• Maintain Leave of Absence administrative process and records to ensure the system accurately reflects time off.
• Assist with annual open enrollment and ongoing benefit enrollment system.
• Assist with HR Dashboard preparation, including preparing reports and auditing information.
• Maintains and audits HR processes, records, and personnel files for current and terminated employees according to protocol.
• May assist with time and attendance as needed.
• Assists with HR Projects and Presentations.
• Duties and responsibilities are subject to change based on business needs.

Benefits

• Medical: Employee HMO coverage as little as $10 per bi-weekly paycheck and access to Nonstop Health funds
• Dental: Employee HMO coverage available at no cost
• Vision: Comprehensive vision insurance with generous allowances for examinations and material costs
• Flexible Spending Accounts
• Employer-paid Life Insurance and Long-Term Disability
• Optional Long-Term Care Insurance
• 403(b) retirement savings plan with employer match
• Employee Assistance Program (EAP) with expanded Mental Health
• Employee recognition programs
• Growth & career development support for professional certifications and additional training resources
• Vacation: Two weeks annually for the first three years
• Holiday: Nine paid holidays; eligible upon date of hire
• Sick Leave Time available

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level