HR Coordinator

CHIEF SEATTLE CLUB•Seattle, WA

66d•$24 - $29•Onsite

About The Position

The HR Coordinator provides skilled administrative and coordination support to the Human Resources team across the employee lifecycle. The position supports onboarding, personnel file maintenance, employee record updates, benefits and employment verification processes, interview scheduling, ADP learning assignments, and timely employee communications. It helps ensure HR processes are organized, accurate, confidential, and responsive, in alignment with Chief Seattle Club’s mission, values, and compliance responsibilities. The work is primarily performed in an office in downtown Seattle’s Pioneer Square neighborhood. The role involves daily interaction with HR team members, employees, candidates, and managers, and requires professionalism, confidentiality, and timely follow-through. Noise is generally minimal, although interruptions and competing priorities are common. Staff may be exposed to community members who have experienced trauma, and secondary trauma is a potential risk; employees are encouraged to seek external support and maintain self-care. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.

Requirements

High school diploma or equivalent.
Typically, 1–3 years of administrative, human resources, office coordination, or related experience.
Proficiency with Microsoft 365, Outlook, Teams, Word, Excel, printers, badge ID systems, and standard office equipment.
Ability to learn new systems and maintain accurate employee records and confidential documentation.
Working knowledge of, or ability to learn, HR processes, benefits administration steps, employment eligibility documentation, E-Verify, onboarding workflows, and applicable employment and workplace safety requirements.
Strong written and verbal communication skills; organization, attention to detail, follow-through, and time management.
Ability to manage competing priorities and high-volume onboarding or filing needs.
Discretion and sound judgment when handling sensitive employee information.
Professional collaboration with employees, candidates, vendors, and HR team members; patience, adaptability, and a service-oriented approach.

Nice To Haves

Associate or bachelor’s degree in business administration, human resources, or a related field.
Experience supporting onboarding, document management, employee records, or recruitment coordination.
Human resources certification, or ability to obtain an HR-related certification within one year of hire.
Experience with ADP or another HRIS.
Experience in a mission-driven nonprofit, Native organization, social services environment, or organization serving vulnerable communities.
Prior experience with ADP, onboarding coordination, personnel file management, employee communications, recruitment support, benefits enrollment support, or training tracking.

Responsibilities

Coordinate new-hire onboarding, including assigned ADP onboarding steps, confirmation and direction communications, welcome materials, and required documentation.
Process new-hire and employee status paperwork, including Personnel Action Notices, bonus payment requests, payroll notifications, and other HR forms requiring routing, approval, submission, or follow-up.
Support employment eligibility and compliance processes by completing Section 2 of Form I-9, submitting E-Verify cases, maintaining documentation, and escalating questions or discrepancies.
Maintain accurate personnel, financial, medical, and digital employee files; file documents, organize hard-copy records, and protect confidential information.
Coordinate employee access and onboarding logistics, including IT new-user requests, ORCA card registration, staff ID badges, and orientation materials.
Respond to routine employee inquiries about HR processes, policies, documentation, onboarding logistics, and benefits-related steps; escalate complex matters to HR leadership.
Support recruitment administration by screening application materials as assigned, scheduling interviews, coordinating candidate communications, checking references, and maintaining applicant records.
Administer assigned ADP learning management tasks, including training assignments, reminders, completion tracking, and routine reports.
Compile data, update employee records, prepare routine reports, and support HR projects, safety-related administrative tasks, and department communications.
Provide administrative backup to HR team members, including support with interview scheduling, employee activities, file organization, invoice approvals, reports, and other assigned duties.
Support resident safety by responding appropriately to emergencies, reporting hazards or incidents, modeling safe practices, completing safety-related training, and potentially participating in safety meetings and OSHA reporting.