HR Coordinator

Ryan Fireprotection • Noblesville, IN

8d

About The Position

Ryan Fireprotection is looking for a detail-oriented and people-focused HR Coordinator to join our growing team. In this role, you will split your time equally between core human resources functions and delivering a structured, welcoming onboarding experience for new team members. You will be a key point of contact for employees from their first day forward, helping to build the strong, reliable culture we are known for.

Requirements

• 0-2 years of experience in HR, onboarding, office coordination, or a related role
• Post-secondary education in Human Resources, Business Administration, or a related field — or equivalent practical experience
• Strong organizational skills with the ability to manage multiple priorities without dropping the ball
• Clear and professional communicator — written and verbal
• Comfortable working with HRIS platforms and Microsoft Office (Word, Excel, Outlook)
• Approachability and people-first mindset — you enjoy helping others and take service seriously
• Ability to handle sensitive and confidential information with discretion

Nice To Haves

• Familiarity with employment standards and HR compliance basics is an asset

Responsibilities

• Maintain accurate and up-to-date employee records in the HRIS system
• Support benefits administration including enrollments, changes, and employee inquiries
• Process new hire paperwork and ensure compliance with all federal, state, and local requirements
• Help administer company policies and respond to general HR questions from employees
• Support performance review cycles by tracking timelines and collecting documentation
• Assist with HR reporting, audits, and data integrity checks
• Contribute to HR projects and initiatives as directed by the HR Manager
• Help assist the Onboarding Manager with the onboarding experience for all new hires across all offices
• Coordinate pre-boarding communications and ensure all materials, equipment, and access are ready on Day 1
• Facilitate new hire orientation sessions covering company culture, and other HR processes
• Serve as the primary point of contact for new employees during their first 90 days
• Partner with department leads and field supervisors to ensure role-specific onboarding plans are followed
• Collect and act on new hire feedback to continuously improve the onboarding program
• Track onboarding completion milestones and maintain accurate records
• Support compliance coordination for all new team members

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree