HR Coordinator

Ashley Furniture Industries•Advance, NC

27d•$25 - $27•Onsite

About The Position

Ashley Furniture Industries is one of the world's largest furniture manufacturers and retailers, operating across manufacturing, retail, and distribution with global reach. Our success is built on Core Values of Honesty, Respect, Dignity, and Compassion, and Growth Values of Creativity, Discipline, Fun, and Competitive Spirit. We're looking for detail-oriented, service-minded HR professionals who want to make a real impact by supporting our teams and ensuring exceptional HR operations. We're seeking an HR Coordinator to provide administrative and operational support for Human Resources within a fast-paced retail distribution environment. You'll be responsible for maintaining employee records, processing personnel transactions, supporting onboarding and offboarding activities, auditing HR data for accuracy, managing HR systems, tracking compliance documentation, coordinating employee communications, and assisting with payroll, benefits, leave administration, and reporting. As a key resource for employees and leaders, you'll ensure HR processes are completed accurately, efficiently, and in compliance with company policies and procedures. You'll play a vital role in creating a positive employee experience and supporting the operational success of our distribution or retail teams. If you're a detail-oriented, organized, and people-focused professional who thrives in a fast-paced environment and values accuracy, service, and collaboration, this role is for you.

Requirements

High school diploma or equivalent (Required)
2–3 years of HR administrative or coordinator experience (Required)
Experience in a distribution center, manufacturing, or retail environment (Strongly Preferred)
Experience with HRIS systems (Workday, ADP, UltiPro, etc.) (Preferred)
SHRM-CP, PHR, or aPHR certification (Preferred, but not required)

Nice To Haves

Associate's or Bachelor's degree in Human Resources, Business Administration, or related field (Preferred)
Experience in a distribution center, manufacturing, or retail environment (Strongly Preferred)
Experience with HRIS systems (Workday, ADP, UltiPro, etc.) (Preferred)
SHRM-CP, PHR, or aPHR certification (Preferred, but not required)

Responsibilities

Maintain accurate and up-to-date employee records in the HRIS system
Process personnel transactions, including new hires, terminations, transfers, promotions, and status changes
Enter and verify employee data to ensure accuracy and compliance
Audit HR data regularly to identify and resolve discrepancies
Support HRIS system upgrades, testing, and process improvements
Coordinate new hire onboarding activities, including offer letters, background checks, drug screens, and pre-employment paperwork
Facilitate new hire orientation sessions to welcome employees and introduce them to company policies, benefits, and culture
Ensure new hires complete all required documentation and training in a timely manner
Partner with managers to ensure a smooth and positive onboarding experience
Track onboarding progress and follow up on outstanding items
Process employee terminations and resignations, including exit interviews, final pay calculations, and benefit terminations
Coordinate return of company property and access deactivation
Ensure compliance with all offboarding procedures and legal requirements
Maintain confidentiality and treat departing employees with professionalism and respect
Maintain physical and electronic employee files in accordance with company policies and legal requirements
Ensure proper retention and disposal of HR records
Organize and maintain confidential personnel files with strict attention to detail
Support record requests for audits, legal matters, and employee inquiries
Track and maintain compliance documentation, including I-9 forms, background checks, training records, and certifications
Assist with HR audits (internal and external) by preparing documentation and ensuring data accuracy
Monitor compliance with federal, state, and local employment laws and company policies
Support EEO, affirmative action, and other compliance reporting requirements
Support benefits administration, including enrollments, changes, and employee inquiries
Track and administer leave requests (FMLA, medical, personal, etc.) and ensure proper documentation
Coordinate with payroll and benefits vendors to resolve employee issues
Prepare and distribute HR reports on headcount, turnover, onboarding, compliance, and other metrics
Track key HR metrics and provide data to HR leadership for analysis and decision-making
Maintain tracking systems for training completion, performance reviews, and other HR processes
Prepare and distribute employee communications, including letters, memos, and notices
Process and respond to employee inquiries regarding HR policies, benefits, and procedures
Coordinate HR communications for site-wide announcements, policy updates, and events
Provide administrative support to HR leadership, site managers, and employees
Assist with employee engagement initiatives, events, and recognition programs
Coordinate HR meetings, training sessions, and employee programs
Support special projects and initiatives as assigned