HR Coordinator

ASM Research•Remote,

19d

About The Position

Provides day-to-day administrative support for the human resources function, including onboarding and offboarding, employment verifications, training, and electronic filing. Responds to employee, manager, and HR team requests and escalates issues as appropriate. The role supports HR initiatives and process improvements and may assist with training administration, policy reviews, recognition programs, and Receptionist coverage. The job description is intended to indicate the general nature and level of work for this classification; it is not a comprehensive inventory of all duties or qualifications. Reasonable accommodations may be made for qualified individuals with disabilities to perform the primary functions.

Requirements

High school diploma or GED.
0–2 years of HR or administrative experience.
Proficiency with Microsoft Office Suite.
Ability to communicate ideas clearly and effectively, verbally and in writing, to a variety of audiences.
Attention to detail, with accuracy and thoroughness in completing tasks.
Exceptional organizational skills, including the ability to multitask, anticipate issues, and meet deadlines.
Ability to work independently and as a team member in a diverse, fast-paced environment.

Nice To Haves

Associate's or bachelor's degree in Human Resources, Communications, Business Administration, or a related field.
Experience with the I-9 verification process using E-Verify.
Experience with Adobe Professional.
Experience with SurveyMonkey or another survey tool.
Experience with ADP WFN Onboarding / E-I9 Management.

Responsibilities

Support new-hire processing by assigning onboarding experiences, tracking and downloading new-hire paperwork, and distributing new-hire information to appropriate departments or designees.
Manage the Form I-9 and E-Verify process for new hires, ensuring documents are current, comply with federal guidelines, and are filed in accordance with federal laws.
Process terminations, including preparing exit letters, deactivating accounts, notifying appropriate departments or designees, and electronically filing applicable paperwork.
Monitor and respond to inquiries in shared HR team email boxes.
Participate in HR team initiatives and recommend process improvements.
Make photocopies, fax documents, upload employment documents into employee files, and perform other clerical functions as needed.
Assist with training administration as needed.
Provide backup coverage for the Receptionist, including break coverage, as needed.
Assist with reviewing company policies as needed.
Process verifications of employment, OPM investigative requests, and unemployment claims.
Assist with ASM recognition programs by processing and distributing applicable notifications, certificates, and related materials.