HR Coordinator

PERFORMANCE PALLET LLC•Seymour, WI

3d•Onsite

About The Position

The HR Coordinator supports recruiting, onboarding, employee records, routine employee communications, benefits information, and day-to-day HR administration. The position serves as a first point of contact for routine employee questions, assists employees with HR and benefits systems, and refers complex, sensitive, or higher-risk matters to the Senior HR Generalist. It also provides administrative support to the Senior HR Generalist and company leadership, and coordinates employee programs and HR activities across company shifts and locations. The role is based at Seymour North Campus in Seymour, Wisconsin, is full time, and is listed as first shift, with travel of up to 25%.

Requirements

High school diploma or equivalent.
At least 2 years of HR experience, including demonstrated experience in recruiting, onboarding, employee records, HR systems, and/or benefits administration.
Fluent in English and Spanish due to regular employee communication responsibilities.
Strong verbal and written communication skills and a helpful, respectful, professional approach.
High attention to detail and accuracy in data entry, documentation, and follow-up.
Ability to maintain strict confidentiality and use sound judgment when handling employee information.
Ability to organize multiple tasks, meet deadlines, and adjust priorities in a fast-paced environment.
Comfort communicating with employees in person, by phone, by email, and through company systems.
Proficiency with Microsoft Outlook, Word, and Excel, and ability to learn HR, payroll, timekeeping, benefits, and other company systems.
Ability to follow established procedures, ask appropriate questions, and elevate matters outside the position’s authority.
Dependable attendance and flexibility to support employees across shifts or company activities as business needs require.

Nice To Haves

Associate degree in Human Resources, Business Administration, or a related field.

Responsibilities

Manage recruiting activities for assigned production positions, including sourcing, screening, interview coordination, candidate communication, and follow-up.
Create, update, and maintain job postings across recruiting platforms as needed.
Coordinate new-employee onboarding, including pre-employment requirements, orientation scheduling, materials preparation, and first-day communication.
Collect and review new-hire documentation for accuracy and completeness, and follow up on missing or incomplete information.
Enter and maintain accurate employee information in HR, payroll, timekeeping, benefits, and other applicable company systems.
Prepare employee access and onboarding materials, including badges, key cards, time clock information, handbooks, and required acknowledgments.
Maintain onboarding checklists, track outstanding requirements, and communicate concerns or exceptions to the Senior HR Generalist.
Maintain employee records in accordance with company practices, confidentiality requirements, and recordkeeping procedures.
Respond to routine employee questions with timely, accurate HR information within the scope of the position.
Assist with communicating benefits enrollment information, deadlines, required forms, and general program updates using established company and benefit-provider resources.
Help employees navigate HR and benefits systems; refer complex benefits, eligibility, employee relations, policy, and other sensitive matters to the Senior HR Generalist.
Communicate professionally and consistently with employees across shifts and company locations.
Provide English/Spanish interpretation or translation support for routine employee communications and company materials when appropriate.
Promptly escalate sensitive or higher-risk employee matters to the Senior HR Generalist.
Handle routine HR administration, including data entry, document preparation, recordkeeping, scheduling, scanning, filing, and correspondence.
Prepare and maintain spreadsheets, reports, employee lists, forms, and other HR documentation.
Coordinate routine employee programs and vendor-related activities, including uniforms, vending, surveys, schedules, and other assigned programs.
Coordinate logistics for employee events, training, meetings, orientations, and other HR activities.
Monitor assigned HR tasks and follow up with employees, managers, or vendors to ensure required information and actions are completed.
Provide administrative and HR support to the Senior HR Generalist and company leadership as priorities require.
Perform duties in alignment with company policies, procedures, and core values; maintain professional boundaries and refer sensitive employee relations, disciplinary, legal, benefits interpretation, payroll, safety, or compliance matters to the responsible leader.
Complete other related duties as assigned; responsibilities may evolve based on business needs.