HR Coordinator

Baker McKenzie•Dallas, TX

5d•Hybrid

About The Position

The HR Coordinator provides comprehensive operational support throughout the employee lifecycle for supported offices and employee populations. Working with the in-market People team and Firmwide People functions, the role handles onboarding and offboarding, HR systems and transaction processing, payroll and timekeeping administration, leave-related HRIS updates, records management, reporting, training, and employee support. The position also supports office setup, orientation and training logistics, employment verification, immigration and international assignment coordination, and People team projects. The role requires accurate, timely, confidential, and service-oriented delivery of HR services across offices and functions.

Requirements

Prior experience in an HR coordination, HR operations, payroll/timekeeping, or administrative support role; professional services experience is preferred.
Working knowledge of employee lifecycle administration, HR records, onboarding and offboarding, payroll and timekeeping processes, and basic HR policies and practices.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, including the ability to prepare accurate reports and manage detailed data.
Strong organizational and time-management skills, with the ability to manage multiple priorities and meet recurring and time-sensitive deadlines.
Exceptional attention to detail and commitment to data accuracy, documentation, and follow-through.
Strong written and verbal communication skills and a service-oriented approach when working with employees, managers, and cross-functional teams.
Ability to exercise sound judgment, recognize when escalation is appropriate, and handle sensitive and confidential information with discretion.
Ability to work independently and collaborate effectively across offices, functions, and geographic boundaries.
Adaptability, initiative, and a continuous-improvement mindset in a fast-paced and changing environment.

Nice To Haves

Bachelor's degree in Human Resources, business, psychology, or a related field; equivalent relevant experience will be considered.
Experience with HR information systems and timekeeping platforms; SuccessFactors and Dayforce experience is preferred.

Responsibilities

Coordinate onboarding and offboarding for lawyers and Professional & Business Services employees across supported offices and practice groups, completing required documentation, system transactions, communications, and local arrangements.
Support onboarding for summer associates, first-year associates, transfers, contractors, and consultants, including paperwork, HRIS profiles, orientation scheduling, training enrollment, first-day instructions, Form I-9 verification, and personnel files.
Process employee lifecycle transactions in SuccessFactors and related systems, including hires, transfers, title and reporting changes, promotions, compensation changes, leave coding, and terminations.
Prepare and submit HR and payroll change notices and other documentation for employee lifecycle events, special arrangements, and leave-related changes.
Coordinate local office setup for new joiners and transfers, including badges, parking, workspace requests, equipment, and location-specific access or resources.
Support biweekly timekeeping and payroll administration by reviewing timesheets, following up on missing or incorrect submissions and outstanding approvals, assisting with corrections, and conducting payroll spot checks.
Respond to routine employee questions about timekeeping, payroll, benefits resources, PTO, HR systems, personal-information changes, policies, and HR processes, escalating complex matters as appropriate.
Provide Dayforce and time-entry guidance and training, including support for non-exempt timekeeping requirements.
Process leave-of-absence HRIS updates and related change notices in coordination with leave and benefits resources; maintain accurate leave coding and documentation without independently determining eligibility or accommodation outcomes.
Maintain accurate and confidential electronic and paper personnel records in accordance with retention requirements.
Prepare standard and ad hoc reports and data audits using SuccessFactors, Dayforce, and other People systems.
Support employment verification requests, departure documentation, corporate card termination requests, employee recognition, and life-event acknowledgments as assigned.
Coordinate orientation schedules, calendar invitations, employee communications, reminders, and training logistics with People and business teams.
Provide cross-office backup coverage for time-sensitive onboarding, offboarding, payroll, audit, reporting, and employee support needs.
Support immigration and international assignment coordination by participating in recurring meetings, tracking follow-up items, and liaising with internal teams.
Identify opportunities to streamline recurring HR processes, improve data accuracy, and enhance the employee experience while maintaining confidentiality and client service standards.
Participate in People team projects and perform other HR and administrative duties as assigned.