HR Coordinator

AACI•San Jose, CA

17d•Onsite

About The Position

The Human Resources Coordinator provides operational and administrative support for the HR Department, assisting with HR functions and initiatives, benefits administration, and employee support. The coordinator responds to internal and external HR-related inquiries and requests, working collaboratively with HR team members, employees, managers, and external vendors to support efficient and responsive HR operations. This is a primarily onsite, full-time, benefits-eligible position with a 32–40-hour workweek available. Occasional travel to nearby locations may be required to support HR operations and employees. Prior U.S. HR experience is required. The five-member HR team is described as collaborative, supportive, and committed to continuous learning and development.

Requirements

Ability to perform the duties described in the posting.
Related bachelor's degree or equivalent training and experience.
Two or more years of direct Human Resources experience.
Prior U.S. HR experience.
Exceptional written and verbal communication skills.
Ability to prioritize work and manage time effectively.
Ability to maintain confidential information.
Proficiency in Microsoft Office Suite.
Experience utilizing HRIS and ATS/talent management systems.
Ability to communicate effectively with people from diverse cultural, professional, and experiential backgrounds.
Ability to establish and maintain effective work relationships as part of a multidisciplinary team.

Nice To Haves

California-based experience is preferred.

Responsibilities

Maintain personnel-related records in paper files and software systems.
Process personnel action forms and ensure proper approvals.
Coordinate background checks, DMV records searches, and new-hire vetting.
Administer pre-onboarding, onboarding, and offboarding processes.
Process health and welfare plan enrollments and related administrative updates.
Reconcile benefits enrollment information, assist with reviewing invoices, and resolve billing discrepancies.
Respond to routine inquiries regarding benefits, time off, the HRIS system, and HR policies and procedures; refer complex or sensitive matters to appropriate staff.
Assist with recruitment coordination, including job postings, applicant communications, and reference checks.
Support HR compliance efforts by maintaining required postings, forms, and documentation.
Participate in planning and developing HR department initiatives.
Conduct or assist with records audits and reporting, including I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.
Prepare reports, perform ad-hoc HR projects, and carry out clerical duties.
Complete other assigned duties and related projects.