HR Coordinator

Christian Aid Mission•Charlottesville, VA

9d•Hybrid

About The Position

Christian Aid Mission is seeking an HR Coordinator to manage day-to-day human resources administration, payroll, and benefits coordination. The coordinator is the primary contact for approximately 40 staff members with general HR and payroll questions, maintains staff data in the HRIS and employee files, and serves as the liaison for benefits administration, including medical and other elected benefits. The role requires knowledge of employment laws, excellent time management, and support for the organization’s mission, statement of faith, and core values. This part-time position is 20–25 hours per week on a hybrid schedule and requires commuting to the Charlottesville, Virginia headquarters one day per week. It reports to the VP of Administration. The salary range is $24–$26 per hour, depending on experience. New employees are asked to sign a statement of faith.

Requirements

Deep alignment with and personal commitment to the organization’s statement of faith, core values, and ministry goals, and willingness to serve as a positive example of Christian character and faith.
1–3 years of administrative or HR experience.
Strong organizational and administrative skills, attention to detail, and ability to prioritize time according to deadlines.
Demonstrated experience with an HRIS such as Paycor or a similar system.
Solid understanding of employee benefits administration and experience with integrated systems.
Intermediate to advanced proficiency in Word, Excel, and PowerPoint.
General knowledge of HR best practices and employment laws.
Excellent verbal and written communication skills, with discretion when handling sensitive or confidential information.
Positive attitude and ability to maintain effective working relationships with team members and departments.
Ability to commute to the Charlottesville, Virginia headquarters one day per week.

Nice To Haves

Prior experience in a nonprofit, church, or ministry environment.
Associate’s or bachelor’s degree in Human Resources or Business Administration; relevant work experience will be considered.

Responsibilities

Prepare semi-monthly payroll for approval and process payroll reports.
Monitor and verify timesheets and paid time off balances in Paycor for hourly and salaried employees.
Work with staff and supervisors on timecard exceptions, paid time off approvals, and overtime monitoring.
Maintain accurate records for federal and state payroll taxes and ensure accurate registration in states where Christian Aid Mission has employees.
Process approved compensation changes in electronic records and Paycor, and maintain salary and benefits spreadsheets each fiscal year.
Serve as the primary contact for company-provided insurance and retirement benefits, including the 403(b) plan.
Work with the benefits consultant and 403(b) provider to coordinate annual open enrollment, new-hire enrollments, and life-event changes through Paycor and benefits portals.
Help foster a supportive, prayerful workplace aligned with the organization’s faith, core values, and mission.
Help plan and coordinate staff events with teammates.
Conduct background checks, coordinate new-hire onboarding and required documents, and facilitate administrative exit tasks.
Maintain accurate employee records in Paycor and electronic employee files, and keep general HR information current in shared electronic folders.
Assist with annual Employee Handbook updates and answer staff questions about the handbook, policies, and procedures.
Serve as an approachable resource for employees and handle sensitive employee and ministry-related information confidentially and discreetly.
Prepare a monthly HR staff newsletter.