HR Coordinator

Glenmede Trust Co•Philadelphia, PA

18d•Hybrid

About The Position

Glenmede’s Human Resources team is seeking an HR Coordinator to support the entire HR department and serve as a key resource for employees across the organization. The role spans Talent Acquisition, Talent Management, Benefits, and Payroll, and includes ownership of essential HR processes, employee data, visible projects, and process improvements. The HR Coordinator is the initial point of contact for employee questions and routes complex issues to the appropriate HR team member. The position reports to the HR Business Partner and operates in a hybrid work environment, with three days per week in the Philadelphia, Pennsylvania office. During the first year, the HR Coordinator will manage employee data in ADP, process new hires, changes, and terminations accurately and promptly, and own the new-hire pre-employment process. The role will also help streamline onboarding, potentially using AI, redesign and deliver bi-weekly Day 1 orientation, support HR technology and AI adoption, audit labor law postings across nine offices, and maintain accurate and accessible information on the HR intranet.

Requirements

Associate’s degree required.
At least 2 years of related administrative experience or at least one internship in human resources.
At least 2 years of strong technical skills, including proficiency with Microsoft Office products such as Outlook, Word, PowerPoint, Excel, and MS365.

Nice To Haves

Accurate, detail-driven work and careful handling of confidential information.
Clear written and verbal communication with colleagues at every level.
Comfort learning HR systems and Microsoft 365 tools, and curiosity about exploring AI solutions.
Experience with ADP or another HRIS; preferred but not required.
Strong organizational skills and proven ability to prioritize tasks, manage projects, and meet deadlines.
Bachelor’s degree in Human Resources, Business Administration, or a related field.

Responsibilities

Process employee data in ADP for new hires, changes, and terminations accurately and on time.
Own the new-hire pre-employment process and ensure pre-hire requirements are completed smoothly and on schedule.
Participate in a cross-functional project to streamline and modernize onboarding, using AI where possible.
Redesign the Day 1 orientation agenda and logistics and deliver orientation bi-weekly.
Serve as the initial point of contact for employee inquiries and route complex issues to the appropriate HR team member.
Assist with improving HR technology use, applying AI, and building consistency in internal practices.
Audit required labor law postings across the company’s nine offices.
Manage the HR intranet and keep information current, accurate, and accessible to employees.
Support HR teams across Talent Acquisition, Talent Management, Benefits, and Payroll.