HR Coordinator
About The Position
The HR Coordinator provides administrative and operational support to the Human Resources function, helping execute daily HR activities such as scheduling, employee data management, and onboarding coordination. The role also supports personnel-file digitization and internal process improvements to strengthen HR efficiency and organization. The coordinator maintains calendars, prepares meeting materials and tracks action items, supports office operations, and maintains employee records securely and in compliance with federal and state regulations. The position coordinates employee badges and access assignments, supports biometric timekeeping enrollment and basic troubleshooting, and assists with recruiting and onboarding tasks. It also serves as an initial point of contact for employee questions about HR policies, benefits, and payroll, and supports projects assigned by HR leadership. Work is performed in an office and manufacturing plant environment. The job may involve extended sitting or standing, frequent computer use, occasional lifting of files or office materials, and limited movement throughout the facility to support onboarding and employee services.
Requirements
- 1–3 years of experience in an HR administrative or coordinator role.
- Proficiency in Microsoft Office 365, including Outlook, Teams, Excel, and Word.
- Experience with HRIS systems; ADP Workforce Now is preferred.
- Familiarity with document management and digital filing systems.
- Associate’s degree in Human Resources, Business, or a related field is preferred; a high school diploma with relevant experience will be considered.
- Strong organizational and multitasking skills.
- High attention to detail and data accuracy.
- Ability to handle confidential information with discretion.
- Strong communication and customer service skills.
- Ability to work effectively in a fast-paced environment.
- Ability to collaborate across departments.
Nice To Haves
- Experience in a manufacturing, warehouse, or multi-shift environment.
- Experience supporting onboarding, recruiting coordination, or employee records management.
- Bilingual English/Mandarin or English/Spanish is a plus.
- ADP Workforce Now experience.
Responsibilities
- Maintain and coordinate HR team calendars, including meetings, interviews, and training sessions.
- Prepare meeting agendas, document minutes, and track follow-up action items.
- Support office operations, including supply management, mail handling, and workspace organization.
- Lead and support digitization of personnel records to maintain an organized, paperless filing system.
- Maintain accurate, up-to-date employee records in compliance with federal and state regulations.
- Handle sensitive employee information confidentially and securely.
- Support audit readiness by ensuring documentation is complete and properly maintained.
- Coordinate employee badge creation, including photo capture and access assignment.
- Administer biometric timekeeping system enrollment and provide basic troubleshooting.
- Support access control and employee credentialing processes.
- Assist with job postings, resume screening, and initial candidate outreach.
- Coordinate interview scheduling and serve as a point of contact for candidates.
- Prepare onboarding materials and ensure completion of new-hire documentation in HRIS.
- Serve as the first point of contact for employee inquiries about HR policies, benefits, and payroll.
- Support HR projects and initiatives as assigned by HR leadership.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
