HR Coordinator
About The Position
The Human Resources Coordinator provides operational and administrative support for the HR Department, assisting with HR functions and initiatives, benefits administration, and employee support. The role responds to internal and external HR-related inquiries and requests and works collaboratively with HR team members, employees, managers, and external vendors to support efficient and responsive HR operations. This is a primarily onsite, full-time, benefits-eligible position with a 32–40-hour workweek available. Occasional travel to nearby locations may be required to support HR operations and employees. The role is based at 2400 Moorpark Avenue, Suite 300, San Jose, California, and pays $30.00–$31.40 per hour. The five-member HR team is described as collaborative, supportive, and committed to continuous learning and development.
Requirements
- Ability to perform the duties described in the posting.
- Related bachelor’s degree or equivalent training and experience.
- At least two years of direct Human Resources experience.
- Exceptional written and verbal communication skills.
- Ability to prioritize work and manage time effectively.
- Ability to maintain confidential information.
- Proficiency in Microsoft Office Suite.
- Experience using HRIS and ATS/talent management systems.
- Ability to communicate well with people from diverse cultural, professional, and experiential backgrounds.
- Ability to establish and maintain effective work relationships as part of a multidisciplinary team.
- Prior U.S. HR experience.
Nice To Haves
- California-based experience is preferred.
Responsibilities
- Maintain personnel-related records in paper files and software systems.
- Process personnel action forms and ensure proper approvals.
- Coordinate background checks, DMV records searches, and new-hire vetting.
- Administer pre-onboarding, onboarding, and offboarding processes.
- Process health and welfare plan enrollments and related administrative updates.
- Reconcile benefits enrollment information and help review invoices and resolve billing discrepancies.
- Respond to routine inquiries about benefits, time off, the HRIS system, and HR policies and procedures; refer complex or sensitive matters to appropriate staff.
- Assist with recruitment coordination, including job postings, applicant communications, and reference checks.
- Support HR compliance by maintaining required postings, forms, and documentation.
- Participate in planning and developing HR department initiatives.
- Conduct or assist with record audits and reporting, including I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.
- Prepare reports, perform ad-hoc HR projects, and complete clerical duties.
- Complete other assigned duties and related projects.
