HR Coordinator

Southwest Womens Oncology/Optimum•Albuquerque, NM

37d•Onsite

About The Position

Every team member who joins this organization (clinical, operational, or administrative) relies on HR to get things right. The paperwork processed on day one. The benefits enrolled on time. The payroll issue resolved without drama. The compliance deadline that didn't slip. The HR Coordinator is the operational engine behind all of it. Reporting to the HR Director, this role owns the administrative and operational infrastructure that keeps an 80-person practice running compliantly and smoothly. This is a high-trust, high-detail role for someone who takes ownership, stays organized under pressure, and cares about getting things right for the people around them. We hire for attitude and aptitude above all else. Credentials matter, but who you are and how you grow matter more.

Requirements

Associate's degree in Human Resources, Business Administration, or a related field; equivalent experience considered.
1-3 years of HR or related administrative experience.
Working knowledge of HRIS and payroll systems.
Strong organizational skills and exceptional attention to detail.
High level of discretion when handling confidential employee information.
Effective written and verbal communication skills.

Nice To Haves

Experience in a healthcare setting, particularly outpatient or oncology.
Familiarity with credentialing workflows and vendor coordination.
Bilingual English/Spanish.

Responsibilities

Process new hire paperwork, I-9/E-Verify, background checks, and drug screens.
Collect required documents-licenses, diplomas, certifications-and route to the credentialing vendor.
Coordinate start dates with hiring managers based on credentialing clearance status.
Schedule orientation and submit system access requests for EHR, badges, and email.
Process terminations including exit paperwork, COBRA notifications, and coordination of final pay with payroll.
Process benefit enrollments and life event changes including marriage, birth, and qualifying status changes.
Serve as first point of contact for routine employee benefits questions; escalate complex issues to the HR Director.
Reconcile monthly benefits invoices in coordination with the Finance Department.
Support open enrollment logistics including scheduling, communications, and enrollment tracking.
Maintain accurate employee data in the HRIS and payroll system.
Manage personnel files-physical and digital-in line with applicable retention requirements.
Pull routine reports for the HR Director including headcount, turnover, and PTO balances.
Support the Practice Administrator, managers, and payroll in administering the timekeeping system and troubleshoot time entry errors.
Track PTO accruals and balances and coordinate with payroll to resolve pay discrepancies.
Maintain required workplace postings and track mandatory training completion, including HIPAA, OSHA bloodborne pathogens, and harassment prevention.
Assist with FMLA and ADA leave paperwork tracking; the HR Director makes all determinations.
Support internal and external audits.
Maintain OSHA logs and other non-clinical compliance records.
Support credentialing efforts - including tracking vendor turnaround times and monitoring deadlines - under the direction of the HR Director, who oversees the outsourced credentialing vendor.
Assist the HR Director with priority projects, special initiatives, and administrative tasks as they arise.
Draft and maintain HR correspondence, templates, and internal documentation as directed.
Support benefits administration including enrollment tracking and employee inquiries as needed.
Serve as a reliable, discreet operational partner - taking ownership of assigned work and following through without prompting.